Postal Manual Vol. VIII - India Post

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more important sub-offices should be assigned to the Superintendent; the inspection of the smaller sub-offices should be made the duty partly of the Superintendent and partly of his Inspectors; and the systematic inspection of branch offices should be made the special duty of Inspectors. (3) The Head of the Circle may, when he considers it advisable, require more than two inspections of any office within a period of twelve months and may also, in divisions where there are comparatively few sub-offices, divide the systematic inspection of branch offices between the Superintendent and his Inspectors. (4) Every mail office, record office or section in a division must be thoroughly inspected at least twice in every twelve months. The inspections should be divided by the Head of the Circle between the Superintendent, the Assistant Superintendent attached to the divisional office and the Sub-divisional Inspector, R.M.S. As a general rule, the inspection of the more important mail and record offices should be assigned to the Superintendent. The inspection of the more important sorting section should be made the duty of the Superintendent and the inspection of other offices and sections that of the Assistant Superintendent or Sub-divisional Inspector. (5) The Head of the Circle, may himself arrange the tours of any or all of his Superintendents, or require them to submit plans of tours in advance, or leave it to them to carry out their tours and perform their duties of inspection according to their own judgement. NOTE 1. – A Head of a Circle may relieve the Superintendents of all or any of the inspections or verifications of the accounts of any head office by assigning this work to an Assistant Postmaster-General or an Assistant Director of Postal Services. NOTE 2.- The administrative branch of the Presidency offices will be inspected by the Postmaster-General or the Director in charge of City areas while the actual inspection of the various branches of the General Post Office will be carried out by the Presidency Postmasters himself twice a year. 22. Director-General’s circulars. – (1) Copies of the Director-General’s circulars will be issued from his office in accordance with distribution lists furnished by Heads of Circles. Copies for Heads of circles will be supplied to them direct, while those for distribution to supervising officers and their subordinates will be issued to head postmasters in the case of the Post Office and to Divisional Superintendents in the case the R.M.S. Heads of Circles should supply these officers with a distribution list showing the number of copies to be distributed and the number to be retained for their own offices and should also inform the director-General’s office from time to time of any changes that may become necessary in the list furnished to it. (2) Postal notices will be issued apart from, and not as annexures to the circulars; and, except in the case of certain large head offices selected by Heads of circles, only two copies of each such notice will be supplied to each office, one for exhibition on the office noticeboard and the other for record. In cases in which further copies are required for distribution to the public, the Head of the circle should at once telegraph for the requisite number of copies. In the printing press the type of postal notices will be kept standing for ten days from the date appearing on the circular for printing the additional copies that may be required. Requisitions received after that period cannot be attended to. If the issue of a vernacular translation of a postal notice is required, in the regional language, the Head of the Circle concerned should arrange for its supply himself. 23. Circulars of Head of Circles. – (1) Orders issued by a Head of a Circle for the general information and guidance of the officers in his Circle should be published in the form of a monthly circular which should bear a consecutive annual series of numbers. The pages of circulars should also be numbered in a consecutive series throughout the year. Every item of a circular should bear in heavy type, on the upper right hand corner, the name of the department which it concerns. Any
circular which relates to miscellaneous matters or which concerns more than one department should be headed “General File”. If in any month there should be no material for a circular, none should be issued in that month. (2) Circulars issued by the Director-General or the Head of the Circle need not be supplied to branch offices but arrangements should be made for only such matters as concern branch offices to be incorporated in Branch Office Circulars in the local Indian language to be issued by Heads of Circles. The circulars should be supplied to all branch offices. NOTE – The vernacular circular should be printed in the office press of the Head of the Circle where there is one, or where there is no press they should be (i) reproduced by any multiplying process available in the office of the Head of the circle, or (ii) printed at an outside printing press provided that this would not be more expensive than to reproduce them by a multiplying process. (3) The following matters should not be made the subject of circulars, except in special cases :- (a) Lists of experimental offices opened, (b) Lists of combined offices opened } In other Circles. (c) Conversions of head offices into sub-offices and vice-versa. (d) Lists of offices authorised to perform telegraphic money order work. (e) Changes in spelling. (4) The circulars issued by Heads of Circles should deal only with purely local matters. If the Head of a Circle desires to have the attention of his subordinates drawn to matters which are not of purely local application, he should send a draft of his proposed instructions to the Director- General for orders. (5) Programmes of the movements of Local Government or officers on tour, should not be issued in the form of circulars but as “Tour orders”. (6) Copies of all circulars issued by the Head of a circle should be forwarded to the office of the Director-General. (7) The circulars should be destroyed after 3 years counting from the month of April following the close of the official year in which they were issued. If it is found necessary to preserve or repeat the instructions contained in such circulars. Head of Circles will either incorporate them in the Circle Orders or reproduce them in a new Circular before the previous Circular is due to be destroyed. 24. Omitted. 25. Applications for interception of articles. –(1) Applications received by the Head of a Circle for the interception of articles passing through a sorting office or section, should be refused, except in very special cases, or for very special reasons, as compliance with such requests militates against the proper working of the Department. Such applications should never be granted if they do not furnish the names of the offices of the posting of the articles, or if they refer to articles expected by more than one mail. The disposal of the application will rest in each case, with the Head of the Circle to whom it is made. (2) In the very rare case in which the Head of a circle may feel justified in taking steps to have an article in transit intercepted and redirected, the applicant should be informed that his
Page 1 and 2: POSTS AND TELEGRAPHS MANUAL VOLUME
Page 3 and 4: CONTENTS OF CHAPTER HEAD OF CIRCLES
Page 5 and 6: another person. 66 Payment of Posta
Page 7 and 8: 2-A. The Head of a Circle will insp
Page 9 and 10: 13. Registers and records in a Circ
Page 11 and 12: Monthly Summary ………………
Page 13 and 14: ED letters, magazines and periodica
Page 15 and 16: 8 - Amount written off. 9 - Amount
Page 17 and 18: (16) Irregularities, enquiries and
Page 19 and 20: certificates irregularly issued). (
Page 21: (81) Register of Pakistan Policy Ca
Page 25 and 26: 28. Monthly statistics. - A Head of
Page 27 and 28: (iv) (v) (vi) (vii) In the event of
Page 29 and 30: advances, and to enable to postal o
Page 31 and 32: (i) (ii) reduce the work of the int
Page 33 and 34: outes, and all cases of acceleratio
Page 35 and 36: shown in the memo. of authorised ba
Page 37 and 38: (2) Stamp duty will have to be paid
Page 39 and 40: e sent to the Head of the Circle, u
Page 41 and 42: extent the production of legal proo
Page 43 and 44: NOTE 6.- The Head of a circle has d
Page 45 and 46: Act, may be opened and destroyed. I
Page 47 and 48: The Assistant Controller, Foreign S
Page 49 and 50: (a) from the foreign postal adminis
Page 51 and 52: packets to post, the head of the Ci
Page 53 and 54: presented and in that case the mone
Page 55 and 56: not covered by the standard designs
Page 57 and 58: CONTENTS OF CHAPTER 2 SUPERINTENDEN
Page 59 and 60: 155. Distribution of work in office
Page 61 and 62: 214. Stock book 215. Custody and st
Page 63 and 64: CHAPTER 2 SUPERINTENDENTS GENERAL A
Page 65 and 66: sorting Mail Office the mis-connect
Page 67 and 68: (ii) Where rent is now being charge
Page 69 and 70: 111/1. Transfer of a branch office
Page 71 and 72: on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
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Description of return To Whom Submi
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36. Copy of verification remarks in
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4. Statement of service messages is
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lists (M-1) tendered with mails des
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(n) (o) Copies of the Manual, Codes
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STOCK All Superintendents 208. Auth
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contract or the market rates (as th
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(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
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CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
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315. Enquiries - All cases received
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CONTENTS OF CHAPTER 5 ASSISTANT SUP
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(vi) To initial and date the files
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sections. When not travelling, he s
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subsequent ones. All Circulars shou
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NOTE 1.- The SRM may at his discret
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CONTENTS OF CHAPTER 7 OVERSEERS RUL
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345. Thumb and finger impressions.
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353. Deleted. 354. Extraordinary oc
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RULE CHAPTER 8 CONTENTS OF CHAPTER
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361. Account of charges on goods de
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Hones. Ink powder. Ink pots. Ink st
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369-A. Black Stamp Cancellation Ink
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(b) (c) Indents for articles requir
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Serial No. Register of duplicate ke
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Marathi } Postmaster-General, Mumba
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(e) Every entry in each invoice or
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414. Preparation and use of R.L.O.
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CHAPTER 9 RETURNED LETTER OFFICES G
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(c) A sorting case with compartment
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404. Stamping of articles. - All ar
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clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
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CHAPTER 10 BREAKS AND ACCIDENTS 440
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449. Report to the Director General
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RULES Advance(s) - Aligarh locks Al
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RULES Procedure to be followed by S
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B Bags - RULES Description of diffe
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Impressions of stamps and seals hol
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C RULES Camp correspondence - Card
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RULES Selection of a post office as
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RULES Powers of Heads of Circles to
Page 241 and 242:
RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
Page 305 and 306:
RULES Stock register - Class of art
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RULES Powers of Superintendents in
Page 309 and 310:
RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
Page 313 and 314:
RULES Disposal by R.L.O. of foreign
Page 315 and 316:
RULES Supply by Superintendents of
Page 317:
RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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