Postal Manual Vol. VIII - India Post

after his remarks have been recorded on the summary. If the Superintendent has made any remarks
on a diary or the monthly summary which the Inspector should see, a copy of the remarks should
be sent to him.
166. Disposal of inspection notes and copies of order book remarks.-The
Superintendent will receive from his Assistant Superintendent and Inspectors copies of order book
remarks and also the notes of inspection in original in respect of those offices or sections inspected
by the Assistant Superintendent attached to Divisional Office. He must himself carefully examine
the remarks in order books submitted by his Inspectors. He should in each case satisfy himself by
reference to the date of the last inspection of the office that too long an interval has not elapsed
since that date and see whether the remarks are clear and complete and include the irregularities
noticed and instructions given. He should also see whether the inspection has been thoroughly and
intelligently carried out. He should take immediate action on all matters reported which require
notice or orders. The orders must be written by the Superintendent himself on the margin of the
copy of remarks and, when necessary a copy of any particular order should be communicated to
the official concerned.
Superintendents of Post Offices
167. Inspection of Inspectors’ office.- (1) The office of the every Inspector should be
thoroughly inspected at least once in every twelve months by the Superintendent in accordance
with the standard questions. Notes of the inspection should be prepared, signed and kept on record
in the Superintendent’s office in confirmity with the instructions given in rule 238 relating to the
inspection of post offices.
(2) When the inspection is completed, a copy of the remarks recorded in the order
book(MS.-8) should be forwarded to the Head of the Circle.
167-A. Receipt and disposal of the Monthly List of Money Orders verified (in Form
Genl.-6) – (1) The Superintendent of Post Offices will receive monthly lists of money orders
verified by the Inspectors, Overseers, Town Inspectors and Overseer-postman in his jurisdiction in
Form Genl.-6. These lists will be received with the Summary of Inspector of Post Offices in
respect of money orders verified by Overseer-postmen or Town Inspector will be received from
the Postmaster or Sub-Postmasters of the Office to which they are attached.
(2) The Superintendent must see that the number of money orders payment of which is
verified by each official is not less than the number required to be verified by them monthly or
according to the percentage fixed by the head of the Circle, that the remarks on verification are
clear and in case the payment has not been admitted by the payee, he should call for the money
order from the Audit Office and have enquiries instituted at once.
(3) The monthly lists should be filed in the Complaint Section of the Divisional Office in
separate bundles for each verifying official, arranged in chronological order and retained for
eighteen months. These lists should be kept in the custody of Inspector of Complaints, or if there is
no Complaint Inspector, in the Custody of the Assistant Superintendent or if there is neither a
Complaint Inspector nor an Assistant Superintendent, in the custody of the Head Clerk. On receipt
of a complaint regarding non-payment of a money order the appropriate list should be consulted to
see whether the payment of the money order had been verified or not.
168. Duties of overseers.- Overseers are employed in each division for the supervision of
the runner’s lines, the work of village postmen or postmen serving in villages, and when prescribed
by the head of the Circle, for the conveyance or escort of cash remittances, from one office to
another. They should verify the balances in cash and stamps of branch offices situated in their beat
when they visit them in the course of their circuits. The Superintendent may, where he considers it
necessary, require an overseer to verify the cash balances of small sub-offices situated in his beat,