Postal Manual Vol. VIII - India Post

under his control correctly performs the duties assignment must not entrust him with any work or
impose on him any responsibility, except as ordered therein; nor may he on the other hand, relieve
him of any share of his proper duties.
(2) The Superintendent is prohibited from prescribing the submission of any periodical
statement beyond those ordered in the annual and Account Codes; but this prohibitions does not
extent to returns required during a limited period for some special purpose.
(3) The Superintendent is absolutely prohibited from issuing circulars to his
subordinates.
94. Superintendent ‘s headquarters.- The headquarters of each Superintendent are fixed
by the Head of the Circle and will be at an important central station in the Division where there is
a head post office.
95. Superintendent’s Office.- Ordinarily, the Superintendent’s office in a Postal Division
should be in the post office and in a R.M.S. Division in the Circle office, if any, at his
headquarters. If sufficient accommodation for this purpose is not available in any of these office
of the Superintendent should be located in some other suitable Government building, if available,
or else in a rented building which, in a R.M.S. Division, should be at a convenient distance from
the Railway Station.
96. Maps.-The rules regarding the supply of maps and the preparation of a sketch-maps
and the preparation of a sketch-map of the Division, are contained in Posts and Telegraphs manual,
volume II.
97. Memorandum book.- The Superintendent should keep a rough memorandum book, in
which he should make notes regarding any matters convening his Division that are worthy of
note, but which would not ordinarily be placed on official record. All occurrences coming under
the Superintendent’s notice, which can be utilised subsequently for the application of checks on
the offices in his Division or for the Annual Administration Report, should also be noted in this
book. The entries in the book must be made by the Superintendent himself and he should be
responsible that the book is properly kept. The book should not be allowed to go into the office
and should be handed by the Superintendent to his successor when the relinquishes charge of his
Division. Before handling over the book to his successor, the Superintendent must satisfy himself
that a note of all the important pending cases and proposals has been made in the book.
Note.- All first class Postmasters should maintain a similar memorandum book for the same
purpose.
98. Trial cards.-Trial cards are service postcards(M-26a) which are employed for the
purpose of determining the relative advantages of alternative mail routes, or the cause of detention
to articles posted. Trial cards will be specially useful in cases where it is desirable to obtain
information regarding the time occupied in the transmission of articles over mail lines in adjoining
divisions or in other circles. A trial card should contain on the back a request that the each office
or set handling the cards should fill in the entries within before passing the card on to the next
office and on reaching destination, the card should be returned with all entries filled in a service
cover to the officer by whom it was issued.
99. Disposal of mails missing connection with R.M.S. Section.-In cases of misconnection
the mails are likely to be subjected to very considerable delay if they are to be detained
for transmission by the corresponding train of the next day. Therefore, at stations where other is a