Postal Manual Vol. VIII - India Post

(2) The result of the enumeration will be entered daily under the appropriate heads in the
forms of enumeration return (R.L.O.-1 and R.L.O.-2) which should be prepared in duplicate, the
daily totals for R.L.Os. being shown separately from those for head and sub-offices. At the end of
the enumeration period, these daily totals will be re-entered at the foot of each return and a grand
total will be struck separately for (a) R.L.Os. and (b) post offices. One copy of each enumeration
return will be submitted to the Postmaster-General along with the half-yearly R.L.O. return and the
other will be kept on record in the office.
(3) The grand total of the enumeration figure under each head will be multiplied by 26 –
and the resulting figures will be entered against the appropriate head in the half-yearly R.L.O.
return as representing the estimated number for the half-year. If during the enumeration period a
Post Office holiday intervenes in addition to Sunday, the figures under each head should be
multiplied by 31 2/7.
NOTE – It should invariably be mentioned in the forwarding letter whether the enumeration period
was intervened by a Post Office holiday in addition to Sunday and whether the enumeration figures had
been multiplied by
26 1/1 or 31 2/7
(4) Statistics regarding disposal during the enumeration week of accumulated unregistered
articles of the letter and parcel mail of previous week or weeks, if any, should be recorded and
shown separately under the appropriate heads in form R.L.O.-2.
438. Half-yearly R.L.O Return.- (1) As soon as possible after the expiry of each halfyear,
ending 30 th September and 31 st March, the Manager will submit to the Postmaster-General a
return, in form R.L.O.-5, showing against the appropriate heads the total number of articles
received from, and disposed of by issue to, Returned Letter Offices and post offices during that
period and the number deposited in the office. The Manager will also submit to the Postmaster-
General another return, in form R.L.O.-5 showing on the receipt side the total number of
unregistered articles of the letter and parcel mail lying undisposed of during the previous week or
weeks and on the reverse the disposal of those articles during the enumeration week. In this case,
only the actual should be shown and the figures need not be multiplied by either
26 1/14 or 31 2/7 as indicated in rule 437(3).
(2) Figures, relating to the different classes of unregistered articles of the letter and parcel
mail will be obtained from the half-yearly enumeration returns in the manner described in rule 437.
439. Test of efficiency of R.L.O. – (1) The efficiency of a R.L.O. will be tested :-
(a) by a comparison of the number of articles redirected by it in its character of an enquiry
office with the number received; and
(b) by the proportion of articles issued by it and returned as undeliverable.
These tests may be applied by an examination of the office copy of the half-yearly return.
(2) As the first object should be to effect the delivery of articles to the addressees by the
office in its character of an enquiry office; and as satisfactory working will be proved by
successful efforts in this direction rather than by the number of articles returned to the senders by
the office in its character of a Returned Letter Office, special attention must be paid to the result
shown in the column headed “Articles redirected to addressees” in the half-yearly return.