Postal Manual Vol. VIII - India Post

Superintendents R .M.S.
114. Control of division.-The Superintendent is responsible to the Head of the Circle for
the working, in all its details, of the division under his charge. To Exercise an efficient control
over his subordinates, the Superintendent must frequently visit the offices, and constantly travel
with the sections, in his division. Most of the work of the sorters is performed away from his
headquarters and it is essentially necessary, therefore, that he should accompany them on their
trips and supervise their work while they are on duty. It will not be enough for the
Superintendent, when on tour, to pay short visit occasionally to the mail van; it is only by
travelling from time to time with a set from one end of the beast to the other that a proper estimate
can be formed of the work, or that the Superintendent can ascertain whether the number of sorters
employed is sufficient or excessive. The efficiency of a Superintendent’s control over his division
will be shown, first, by the absence of complaints, and , secondly , by the absence of losses.
Important sections require more supervision than sections which have light work, and sections
working mostly by night ought to be inspected other then those working exclusively by day. In
submitting propositions for other revision of work of sets, or changes in sorting lists, the
Superintendent should remember that it is preferable, on the score both efficiency and economy
where an increase of work in contemplated, to impose on sections working by day the additional
labour that will be involved by such changes and above all, to relieve sorting sections as much as
possible by diverting work to sorting mail offices and making them prepare station and registered
bundles for onward transmission,. The work of both sorting sections and post offices can often be
appreciably reduced by the opening of sorting mail offices at important station, to which all
articles posted in the head post office and its town sub-office can be transferred for disposal in
station and registered bundles, thus relieving the post office of all sorting work and at the same
time reducing number of articles to be dealt with by sections.
115. Correspondence with Heads of Circles and Railway Authorities.- Superintendents,
R.M.S., are authorised to correspond direct with Heads of all Circles regarding irregularities
committed by Post offices, sections, mail offices, etc. They are also authorised to correspond
with Traffic Superintendents of railways, regarding complaints of detention to trains, damage to
fitting of vans, etc., or minor dispute between subordinates of the two departments, R.M.S.
officials should be courteous in their dealings with railway officials, work in harmony with them,
and avoid conduct likely to lead to friction. This results can be best attained by Superintendents
taking every opportunity to explain matters in dispute personally to the railway authorities.
116. Memorandum of authorised advances.- The Superintendent will supply each mail
office with a memorandum showing the authorised advance for postage stamps, and will advise
the postmasters concerned of the amount to the be drawn for the advance from each head post
office. When sanctioning any increase of decrease in the advance, the Superintendent will bear in
mind that the maximum must be equal to one week’s demand plus the demand for the period
between two supplies. When the authorise advance for a mail office is revised, notice will be
given to the head post office concerned. The Superintendent should also inform the sub-divisional
Inspector of all orders issued by him in respect of this advance
116-A. (1) On the 5 th of every month, each Head Record Clerk will submit to the Supdt. R.M.
S, in the account bundle a memorandum of disbursement of pay and allowances (including
travelling allowance) (A.C.G.0-26) for the previous month together with the documents mentioned
in Rule 149 of the posts and Telegraphs Manual, Volume VII and on the same date the Dupdt.
R.M.S. will received from each Head Post Master who makes payments to Head Record Clerk on
account of R.M.S. establishment the second copy of the Schedule of R.M.S. payments” [A.C.G.-
6©] relating to pay and allowance of the preceding month kept in his office, in a cover registered