Postal Manual Vol. VIII - India Post

NOTE 2 – When any alteration is to be made in a due mail and sorting list effect will, except
in urgent cases, be given to the change from the first of the next quarter. If the change involves
extensive alterations in the due mail and sorting list, a revised list will be supplied to the office or
section concerned before the change comes into effect. If the change does not involve extensive
alterations, a sorting order will be issued.
40. Objection statements. – (1) The Head of the Circle is expected to give the Audit
Office every possible assistance by enforcing the prompt adjustment of outstandings,
retrenchment, etc.
(2) It is not, of course, expected that the Head of the Circle should personally attend to
every objection statement received from the Audit Office but wherever any delay in the
submission of the due account returns of vouchers or any serious discrepancy in the accounts is
separately reported to him by the Audit Office by a letter or telegram, he should give the matter his
personal attention and keep it under his personal notice until it has been finally disposed of.
(3) In all cases of loss arising through fraud, robbery, or accident, the Head of the Circle
should pass early orders so that the amount may be adjusted without delay. The matter should, in
every case, be settled within three months either by recovery from the persons in fault, where this
is possible, or by requesting the Director-General to write- off the amount, any subsequent
recoveries being credited against the loss which has written-off in the first instance.
41. Omitted.
42. Detention of outward mail steamers. – (1) The Postmaster-General, Bombay, is
authorised to detain the outward P. and O., mail steamer for a period not exceeding 24 hours when
any of the following outward foreign mails fails to arrive at Bombay in proper time :-
(a) Foreign mails originating at Calcutta, Madras, Delhi and Nagpur.
(b) Foreign mails containing despatches from The President and the Governor of Bombay.
(c) Foreign mails originating at Ranchi, when the Government of the Bihar is there.
(d) Foreign mails originating at Lucknow, when the Government of the Uttar Pradesh is
there.
(2) A special train should not ordinarily be employed for the carriage of the outward
foreign mails, even when the detention of the outgoing steamer for the prescribed period will not
suffice, if the mails were sent by ordinary trains : but the matter is left entirely to the discretion of
the Head of the Circle concerned, which should be wisely exercised, as each emergency occurs.
(3) It will always be necessary for the Head of the Circle and other R.M.S. officials to use
the telegraph freely in cases of railway interruptions affecting the outward foreign mails. The
Head of the Circle concerned should, in such instance, telegraph to the Postmaster-General,
Bombay, to detain the steamer, if necessary, stating at the same time when the delayed mails are
likely to reach Bombay. It will also generally be necessary to telegraph to other postal circles.
43. Deleted.
44. Report of changes in postal routes and communications. – The Head of a circle
should keep the Local Government or Administration constantly informed of all material changes
in postal routes and communications. The full nature and extent of the information to be supplied
will depend, in some measure, on local circumstances; but generally, it may be laid down that all
changes in the times of the departure and arrival of contract steamer, all alterations in main mail