Postal Manual Vol. VIII - India Post

STOCK
All Superintendents
208. Authority of Superintendent in respect of stock.- (1) No article of stock or, in the
R.M.S. of stationery, may be supplied to an office under the Superintendent’s control, without his
authority, except by transfer from one branch office to another as provided for in Note 3 under rule
300 and rule 323(2), nor may any damaged (or, in the R.M.S., unserviceable) article be sent to the
stock depot, repaired, sold or destroyed without such authority.
(2) A Superintendent of post offices may prescribe that use of the parcel, registration,
insurance sub-account and cash seals in large and important sub-offices, and of the sorting seal in
head and sub-offices where the same clerk is not in charge of both the sorting and mail
departments.
209. Reserve stock of Superintendents.- To enable a Superintendent to meet urgent
requirements, a supply of articles most in use may, under orders of the Head of the Circle, be
supplied to him, and his office will thus act as a minor stock depot, though the forms prescribed for
use in a stock depot, need not be kept by him.
NOTE.- A small supply of letter-boxes and locks for letter-boxes may, under the orders of the
Head of the Circle, be made to head offices and to offices of Superintendents, R.M.S. to be kept in
store.
210. Supply of articles of stock.-(1) Indents (Sk-2) and requisitions for articles of stock
for the use of offices subordinate to the Superintendent will be prepared and submitted to him by
the officer concerned; but a branch postmaster will not ordinarily prepare indents for articles of
stock required for his office. When a branch office is inspected, the inspecting officer should
prepare and submit direct to the stock depot an indent for any articles of stock that may be really
wanted. In any sudden emergency, however, such as the loss of a stamp or seal, a branch
postmaster may prepare an indent and submit it to the Inspector.
(2) Articles of stock are obtainable either from the stock depot or by purchase in the local
market; but, as a general rule, no article which is ordinarily supplied by the stock depot should be
procured locally.
NOTE.- The following classes of articles must be obtained on indent form the stock depot:-
(a) Scales and weights
(b) Stamps and seals.
(c) Locks.
The Head of the Circle will, however, be at liberty, in special cases, to purchase locks locally,
when this may be found to be necessary or desirable. The rules governing the supply of locks are
laid down in the Posts and Telegraphs Initial Account Code, Volume I.
210/1. Recoveries of the cost of lost or broken articles.- For all recoveries of the cost of
lost or broken articles ordered to be made by the Superintendent, the Postmaster or Inspector, or
credited by the officials concerned themselves, a certificate of credit should be obtained and the
credit of the amounts mentioned in some of the certificates should be verified at the time of
verification of the accounts of the Head Office. Postmasters of first class head offices should send
copies of the recovery orders passed by them and the certificates of credit to the Superintendent by
whom the account of their office are verified.