Postal Manual Vol. VIII - India Post
Postal Manual Vol. VIII - India Post
Postal Manual Vol. VIII - India Post
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249. Arrangement of sorting case.- The Superintendent should see whether the sortingcase<br />
is labelled according to the diagrams prescribed.<br />
250. Examination of work-papers :- (1) If the Superintendent is travelling with a set on<br />
its out-trip, he should see that the headings and other due mail entries which are prescribed to be<br />
made at the record office on the attendance day of the set, have been duly written into the workpapers<br />
for both the out-trip and in-trip, and that the work-papers have been properly stamped. If<br />
the Superintendent is travelling with a set on its in-trip, he should see whether the bundle of workpapers<br />
for the out-trip are complete and correctly prepared, and whether the necessary entries are<br />
filled into the work-papers for the in-trip.<br />
(2) He should examine the mail abstract (M-42) and check the mail lists [M.-1 or M.- 1(a)]<br />
and see whether an explanation is given in every case of excess receipt or short receipt of due<br />
mails or bags. He should satisfy himself that the sorters understand the use of acme covers.<br />
251. Examination of bags and labels.- The Superintendent should observe whether each<br />
bag for despatch with mails has its appropriate label attached to it, and that there is no waste of the<br />
twine used for this purpose; if he notices that manuscript labels are used when printed labels<br />
should be employed or vice versa, he should note the fact, with a view to early steps being taken<br />
by the record clerk for the supply of the prescribed labels. He should see (i) that a sufficient<br />
number of check-slips (M.-10) has been provided for use in the out and in trips and that each slip<br />
bears and impression of the name-stamps of the set, (ii) that all the bags for use have been turned<br />
right-side out, and are of suitable sizes, and (iii) that no bags are misused.<br />
252. Examination of portfolio.- The Superintendent should examine the portfolio to see<br />
that the contents are in good order, and that the stamps and seals are kept clean and properly dated.<br />
If any article is damaged or unserviceable, he should make a note on the list, with a view to the<br />
article being repaired or replaced. The Superintendent should satisfy himself whether the<br />
allowance of stationery made to the set is sufficient.<br />
253. Examination of sealing lanterns.- The Superintendent should examine the sealing<br />
lanterns to see that they are kept clean, and that the glasses are not broken. He should observe<br />
whether the full sanctioned allowance of candles is used. It should be impressed on the sorters that<br />
the use of naked lights, i.e. lighted candles or oil lamps not placed inside lanterns, is not only<br />
strictly prohibited by the Railway Act and renders the transgressor liable to punishment, but that it<br />
is also an extremely dangerous practice. Severe notice should be taken of any instance in which<br />
naked lights are used in the van.<br />
254. Examination of sorting list.- The Superintendent should invariably take with him,<br />
when proceeding on tour, his office copies of the sorting lists (M.-9) of the division, to enable him<br />
to check the correctness of the sorting list of each set, and satisfy himself that all changes intimated<br />
in weekly sorting orders and A. orders have been duly noted in the sorting lists. If he finds any<br />
mistakes or omissions in the sorting list, he should call for an explanation from the record clerk<br />
concerned. He should ascertain, by questioning the sorters, whether they thoroughly understand the<br />
changes (if any) made in the sorting list since the last inspection of the set, and should satisfy<br />
himself that the sorting list in the possession of each sorter has been duly corrected up-to-date.<br />
255. Examination of guidance book.- (1) The Superintendent should examine the<br />
guidance book [MS-79(a)] to see that all B. orders concerning the set are neatly and correctly<br />
copied in the book, that the book contains no. B. order which does not concern the set, that B.<br />
orders which have become obsolete or void, have been cancelled under the record clerk’s<br />
signature, and that every order has been initialled by all the sorters of the set. He should initial the<br />
last order in the book to save re-examination when the set is again visited by him.
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