Postal Manual Vol. VIII - India Post

(iv)
(v)
(vi)
(vii)
In the event of the non-payment of the postage due within the prescribed time limit
the posting of the paper without pre-payment of postage should be stopped
immediately and the Head of the Circle should recover the amount due from the
security deposit held by the Post Office and should also if necessary, take steps to
recover any outstanding amount under Section 12 of the Indian Post Office Act,
1898.
The licence, on being terminated, may be renewed by the Head of the Circle in his
entire discretion on such terms and conditions as he may think fit to impose.
If at any time, it is found that security deposit already made or the bank guarantee
provided is less than the payment for the preceding month, the Head of the Circle
should call upon the licensee to increase the security deposit or bank guarantee, as
the case may be, in order to cover the amount and on licensee’s failure to do so, the
Head of the Circle shall have the right to cancel the licence.
The licence is revocable (on seven days previous notice in writing) at the entire
discretion of the Head of the Circle without assigning any reason whatsoever for the
same.
(viii) In case of cancellation of annulment of the licence under any of the circumstances,
the Head of the Circle should send an intimation to the audit office about such
cancellation immediately after the orders for cancellation are issued and
communicated by him to all concerned.
(ix)
If any dispute arises as to the effect of the licence or with regard to any matter
arising therefrom, the Head of a Circle should refer the same to the Director
General, whose decision will be final.”
31. Half-yearly enumeration report – (1) During the second week of the months of
February and August of each year, an enumeration is made daily of the number of ordinary
unregistered articles of the letter mail and unregistered parcels given out for delivery by all post
offices and by those sections and mail offices that deliver such articles without the intervention of
post offices. a month previous to the enumeration, a circular should be issued by the Head of the
Circle warning all subordinates that the enumeration has to be made on the prescribed dates and
impressing on them the necessity for making it carefully.
“The enumeration figures of the Post Offices situated at the headquarters of Circles,
Division and Sub-Divisions and the principal town should be complied personally by all
supervising officers (Superintendent and Inspectors of Post Offices and RMS) for all the seven
days and all the deliveries. They must count the articles personally and sign the enumeration
returns of the offices concerned. In the case of Head and Sub-Offices situated at the headquarters
of Circles the work of counting may be distributed by the Head of the Circle amount the officers of
the Circle Office. Touring outside the headquarters for the purpose of supervising the enumeration
should, of course, be restricted to the minimum in the interests of economy.
(2) After all the half-yearly enumeration returns (M.S.-6) have been received by the Head
of the Circle, he should submit a report to the Director-General on the result of the enumeration.
The report should include –
(i) a statement in form Pa.-19 showing the total number of articles of each class given out
for delivery during the week in which the enumeration was taken. Separate sets of figures should
be given.