Postal Manual Vol. VIII - India Post

NOTE.- When a registered newspaper is to be posted at a mail office, the Head of the Circle will
inform the Superintendent of the latest hour up to which the paper may be posted at that office and the latter
officer will communicate the information to the mail office concerned.
118. Due mail and sorting lists.- (1) The Superintendent of Post offices will prepare and supply
in manuscript due mail and sorting lists (M-9) for all sub and branch offices under his control as
are either transit or sorting offices, except those in direct communication with the R.M.S. and for
travelling mail Peon Services under his control; while a Superintendent, RMS will prepare and
supply similar lists (M-9) for all Post Offices in communication with mail offices or sections in
that RMS division and to those mail offices and sections which are in communication with mail
offices and sections of the same RMS division. In preparing these lists, the Superintendent
concerned will be guided by the instructions contained in rule 39 and he must always keep in view
the necessity for simplicity in the mail arrangements of his division, specially in the case of minor
offices where the official who sorts articles for despatch has also other work to do. It should be
borne in mind that the more simple the sorting list, the more easily in can be learnt and the less
chance there will be articles being missent.
NOTE.—A post office which receives bags from an RMS office or section but does not
close any bag for any RMS office or section is not to be considered as in ‘direct communication’
with the MS for the purpose of this rule.
(2) If any change is required in a due mail and sorting list supplied by a Superintendent,
a revised list will be furnished before the change comes into force. If, however the change does
not involve extensive alterations, a sorting order prescribing the alterations to be made will be
misused. The constant alteration of sorting lists is a fruitful source of mistakes, and unless some
real advantage is to be gained, it is not advisable to revise a sorting list.
(3) The Superintendent should make no change affecting an office or section in another
division, without the concurrence of the Superintendent of that division. If the change affects the
Due Mail or Sorting arrangements of a Post Office or Section in communication with offices and
sections in more than one division, it must be submitted for previous section to Head of the Circle.
In no case is a Superintendent authorised to make any mail arrangements extending to another
circle. If any such arrangements seem advisable, he will submit is Proposal to the Head of his own
Circle.
(4) The Superintendent must bring to the notice of the Head of the Circle all cases in
which changes in the sorting lists supplied by him, appear to be necessary or desirable, owing to
alterations in railway time-tables or other causes. Proposals of an urgent nature must be submitted
at once. In ordinary circumstances, however, all proposals for alterations in the sorting lists
referred to will be submitted to the Head of the Circle concerned for sanction with effect from the
beginning of the next quarter. With every proposal involving the introduction or the
discontinuance of the exchange of mails between offices or sections, the Superintendent, RMS will
submit statistics for three days.—two day’s statistics taken by the head sorters and one day’s by the
Superintendent or Inspection, regarding the contents of the bags to be made up or discontinued.
Similarly all changes in the sorting lists issued by the Superintendent will be given effect to from
the first of a quarter, except in urgent cases.
(5) The Superintendent, will keep in his office, copies correct up to date, of all the due
mail and sorting lists of his division whether issued by him or supplied by the Superintendent
RMS, or by the Head of the Circle. He will satisfy himself that all these copies have been