Postal Manual Vol. VIII - India Post

(81) Register of Pakistan Policy Cases
transferred to Pakistan
Permanent.
(82) Register of P.L.I. Policy holders 10 years after the close of the year to which it
relates
17. Jurisdiction and headquarters of superintendents. – (1) The Head of a circle should
fix the extent and the headquarters of each Superintendent’s division. The headquarters should
ordinarily be at the most central station in the division and always at one where there is a head post
office.
(2) When the jurisdictions of the Superintendents in a circle are redistributed, notice of the
changes should be given by the Head of the Circle to the Director-General and the Audit Office.
NOTE – The Head of the Circle may also change the name of a division but notice of the
change should be given to the Director-General and the Audit Office.
18. Jurisdiction and headquarters of Inspectors. – The Head of a Circle should fix the
extent and the headquarters of each Inspector’s sub-division.
19. Accommodation for Superintendents’ offices. – If there is not sufficient
accommodation in the circle office or post office, the office of the Superintendent should be
located in some other suitable Government building, if available, or else in a rented building.
20. Inspection of Superintendent’s office. – The office of every Superintendent of Post
Offices and R.M.S. will be thoroughly inspected at least once in every twelve months. While the
Head of the Circle will take up such inspections as he desires the inspection of remaining offices
may be delegated to Directors of Postal Services.
21. Inspection of offices and sections. – (1) In addition to the inspection of the various
departments of the 1 st Class head office and the administrative branch of the head office by the
Postmaster of that office as laid down in rule 38(4) of the P&T Manual, volume VI, Part I, every
first class head office (except Presidency offices) must be inspected once in every 12 months by
the Senior superintendents of Post offices in whose jurisdiction the head office is situated. The
inspection should be carried out in a thorough manner according to the questionnaire in the
Inspection Report Form. The Senior Superintendent of Post Offices will also carry out the detailed
inspection of the administrative branch of the office once a year. As regards a 1 st class Head
Office which is not situated in the jurisdiction of a Senior superintendent of Post Offices, the
inspection of the 1 st Class Head Office as prescribed above should be done by the Director of
Postal Services controlling the Head Office. In the case of minor circles, the inspection by the
Director may be delegated to the Deputy Director.
(2) Every second class head office must be inspected twice every twelve months, in the
manner laid down in rule 238, at intervals of about six months, by the Superintendent within the
limits of whose division the head office is situated. The balances of every head office within the
limits of the division must also be verified twice by the Superintendent and four times by the
Inspector in every twelve months, - one of the verifications of balances of second class head
offices by the Superintendent being made at the time of the inspection. The Head of the Circle is
authorised to relax this rule in very special cases to the extent of allowing the inspection of a small
head office, either with or without a complete verification of its accounts to be carried out by an
Inspector. All sub and branch offices in a division must be inspected twice every twelve months in
the manner laid down in the rule cited above, the inspections being divided by the Head of the
Circle between the Superintendent and his Inspectors. As a general rule, the inspection of the