Postal Manual Vol. VIII - India Post

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427. Articles containing gold coins or gold bullion exceeding prescribed limit. – When an inland letter, packet, or parcel received in a R.L.O. is found, on being opened, to contain gold coins or gold bullion or both of value exceeding the prescribed limit, of Rs. 2,500, it will be forwarded, for return to the sender, in a protecting cover addressed to the postmaster of the office of posting after having a note recorded on it explaining why it is so sent. If the article is not a registered one, the protecting cover will be registered on service, before it is despatched. NOTE 1 – The value for the purposes of this rule shall be the market value on the date and at the place of posting. NOTE 2.- When an inland article is received in the R.L.O. in a protecting cover endorsed “contains gold exceeding prescribed limit”, both the protecting cover and the article will be opened in the presence of the Manager and an inventory of the contents will be made and signed by him. The inventory will be enclosed with the article, in a protecting cover, when the article is issued for return to the sender. DESPATCH OF MAILS 428. Sorting case. – The due mail list supplied to a R.L.O. will show the names of post offices and R.M.S. sections for which mail bags are to be made up and for which labelled bundles are usually prepared, an the compartments of the sorting case will be arranged and labelled accordingly. This sorting case will also contain a separate compartment for each head office and such sub-offices, as the <strong>Post</strong>master-General may prescribe, in the Circle or Circles served by the R.L.O. Besides the above, there will be one large compartment labelled “Redirected” for all redirected articles issued by the R.L.O. in its character of an enquiry office. There will be another sorting case containing a separate compartment for every other R.L.O. 429. R.L.O. closed bundles. – (1) The redirected unregistered articles to be issued by a R.L.O. in its character of an enquiry office will be sorted into the compartment of the sorting case labelled “Redirected”. The contents of this compartment must be carefully examined by the Assistant Manager or the Head Clerk in charge of the branch to see that revised addresses have been fully given and legally written and that the proper R.L.O. labels and envelopes have been used, where required. The articles should then be tied together in a bundle. (2) Unclaimed and refused unregistered articles, which are to be forwarded to other R.L.Os., will be sorted into the sorting case labelled with the names of R.L.Os. The articles taken out of each compartment will be tied and placed in the envelope for R.L.O. sorting closed bundles (R.L.O.-14). (3) Unclaimed and refused unregistered articles to be returned to the senders within the Circle or Circles served by the R.L.O. will be sorted into the sorting case labelled with the names of head and sub-offices, articles for delivery by sub-offices (other than those for which direct bundles have been prescribed) being sorted into the compartments for their respective head offices. The unpaid articles will be separated and tied in bundles, the bundles for each Head or S.O. being placed in the envelope prescribed for RLO station closed (RLO.-13) bundles. The envelope will be closed, the total postage due on the unpaid articles contained therein being entered on the outside in the space provided for the purpose. The articles placed in each compartment must be examined to check missorting, and if any articles are found on which the addresses are not clearly and legibly written, they will be put aside and shown to the Assistant Manager or Head Clerk who will have the defects in the addresses rectified. The paid articles intended for delivery at other offices (excluding those to be delivered from the BOs, in direct account) will be disposed of in the same manner as articles posted for despatch. NOTE 1. – In cases in which the despatches between a R.L.O. and a head office or another R.L.O. are, as a rule, too bulky to be enclosed in an envelope, the <strong>Post</strong>master-General may order the use of reversible bags for the transmission of articles between the offices concerned. The names of the offices will
e printed on the two sides (outside and inside) of the bags, respectively and the necessity for the use of labels will thus be dispensed with; but before, a reversible bag is used care should be taken to see that the proper side is turned out. A R.L.O. for which the use of reversible bags has not been authorised, may, on any occasion on which the contents of a closed bundles are too bulky to be enclosed in an envelope, use an ordinary bag for the purpose a label prepared in manuscript being fastened to the neck of the bag. Whenever a bag, whether ordinary or reversible is used for the station closed due on the unpaid articles should be written on a piece of paper which will be tied at the top of the bundle of unpaid articles to be placed in the bag. NOTE 2.- See Note below Rule 409. 430. Registered articles and parcels for dispatch.- (1) All registered articles of the letter mail and parcels, whether redirected, unclaimed or refused, intended for delivery from post offices within the Circle or Circles served by a R.L.O. or for transfer to other R.L.Os., will be sorted in accordance with the sorting list, and unless otherwise prescribed in the sorting list, and unless otherwise prescribed in the sorting list all such articles will e sent to the post office at the headquarters station entered in registered or parcel lists (R.P. –32 or R.P.-3) and enclosed in registered or parcel bags which will be closed and sealed in the prescribed manner. All registered articles of the letter-mail and parcels will bear the Nos. originally assigned to them in the offices of posting. (2) When there are more than two uninsured registered articles for dispatch to any post office other than the post office at the headquarters station or to any R.L.O. for which a direct mail bag is not closed, the registered articles will be entered in a registered list and enclosed, together with the list, in the prescribed envelope RP.-37 or, if necessary in a dosuti bag, clearly addressed to the post office of destination or the R.L.O. concerned. The envelope will be securely fastened down with paste and then sealed with good sealing wax. A No. will be given to it corresponding to the number of articles it contains, preceded by the distinguishing letters “R.B.”. If a bag has to be used, it will be sealed in the ordinary way; and an envelope prepared in the manner indicated above will be attached to it as a label. The registered bundle will then be placed, with other registered articles, inside the appropriate registered bag under preparation. (3) If on any date the R.L.O makes up two or more registered bundles each containing the same number of articles, the No. entered on the registered bundle and in the registered list in which it is invoiced will show the name of the office of destination thus :- R.B.-5 R.B.-5 etc. Delhi Agra 431. Dispatch of mails. – The R.L.O. station and sorting closed bundles and the bundles of redirected articles and of unclaimed and refused articles will be placed together with the registered bag in a mail bag which will be closed and sealed in the prescribed manner. The mail bag, together with the parcel bag (if any), will then be despatched as laid down in the due mail list accompanied by mail lists where prescribed. RETURNED ARTICLES 432. Treatment of Returned unregistered articles of the letter-mail.- Returned articles are those which cannot be delivered either to the addressees or to the senders. Returned unregistered articles other than those referred to in rule 424 will be dealt with as follows :- (a) Packets containing printed papers obviously without value, such as trade circulars, price lists, almanacs, etc., will be disposed of forthwith by being sold as waster paper or destroyed.
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
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Description of return To Whom Submi
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36. Copy of verification remarks in
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4. Statement of service messages is
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lists (M-1) tendered with mails des
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(n) (o) Copies of the Manual, Codes
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STOCK All Superintendents 208. Auth
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contract or the market rates (as th
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(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
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CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
Page 165 and 166: 315. Enquiries - All cases received
Page 167 and 168: CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170: (vi) To initial and date the files
Page 171 and 172: sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191 and 192: (b) (c) Indents for articles requir
Page 193 and 194: Serial No. Register of duplicate ke
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
Page 199 and 200: 414. Preparation and use of R.L.O.
Page 201 and 202: CHAPTER 9 RETURNED LETTER OFFICES G
Page 203 and 204: (c) A sorting case with compartment
Page 205 and 206: 404. Stamping of articles. - All ar
Page 207 and 208: clerk must bring the matter at once
Page 209 and 210: not known to the Returned Letter Of
Page 211 and 212: 18. Santa Cruz Islands 19. Singapor
Page 213 and 214: NOTE - In the case of sub-offices,
Page 215: (iv) all unregistered articles foun
Page 219 and 220: (b) Packets and parcels should be d
Page 221 and 222: (2) The result of the enumeration w
Page 223 and 224: CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 225 and 226: 449. Report to the Director General
Page 227 and 228: RULES Advance(s) - Aligarh locks Al
Page 229 and 230: RULES Procedure to be followed by S
Page 231 and 232: B Bags - RULES Description of diffe
Page 233 and 234: Impressions of stamps and seals hol
Page 235 and 236: C RULES Camp correspondence - Card
Page 237 and 238: RULES Selection of a post office as
Page 239 and 240: RULES Powers of Heads of Circles to
Page 241 and 242: RULES Authority of Head postmasters
Page 243 and 244: RULES Date-stamp impressions - Chec
Page 245 and 246: RULES Treatment of foreign news pap
Page 247 and 248: RULES Deposit - Checking of article
Page 249 and 250: RULES Memorandum of - in a R.L.O. 4
Page 251 and 252: RULES Error book - Examination by S
Page 253 and 254: RULES Particulars to be shown in a
Page 255 and 256: RULES Supply of - 367 General lette
Page 257 and 258: RULES Supervision by Superintendent
Page 259 and 260: RULES Index - Inspection of an offi
Page 261 and 262: RULES Observations of work of R.M.S
Page 263 and 264: RULES Maintenance by - of a registe
Page 265 and 266: RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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