Postal Manual Vol. VIII - India Post

361. Account of charges on goods despatched and received. – The entries in this
Account (SK-52) which is kept in postal stock depots only, comprise particulars of goods
despatched and received by railway and steamer, and of the amounts paid as railway or steamer
freight, as well as other incidental charges, such as cart hire, mazdoor hire, boat hire, toll etc.
362. Index of invoices despatched. – (1) The entries in this index (SK-53) comprise the
serial Nos. assigned to the invoices despatched, the dates of despatch of invoices and the date of
receipt of acknowledgement. Invoices should be numbered in a consecutive annual series for each
office, and a fresh index should be begun for each year on the 1 st April.
(2) Except when there are articles for despatch on the 31 st March, or when an invoice is
issued on this date under Note 2 below Rule 372, a service post card in Form SK-53 (a) showing
the closing No. of the annual series should be sent by the stock depot to each office to which
articles are supplied by it. The closing No. should also be noted on the reverse of the last invoice.
(3) On receipt of intimation that a post office or record office is to be closed before the end
of an official year, the stock depot should send to it in time, in the manner prescribed above, a
service postcard bearing the closing No. of the series of invoices despatched to that office and note
this No. on the reverse of the last invoice.
363. Statement of expenditure - The Manager should keep up a statement of expenditure
and should see that the expenditure, as incurred or sanctioned by the Head of the Circle and
communicated to him, within the proper proportion (for the period up-to-date) of the whole
allotment for the year.
364. Articles kept in a stock depot. – The articles kept in reserve in a stock depot are
detailed below. A sufficient stock of these articles must always be maintained in all stock depots.
(a)
Mail, Parcel, Registration and Packet bags:-
No. 1, size 48” x 17” x 17” }
No.2, size 42” x 17” x 17” } Jute unproofed Canvas
No.3, size 32” x 14” x 14” }
No.1, size 32” x 14” x 14” }
No.2, size 28” 18” } Blue dosuti.
No.3, size 16” x 10 ½” }
Size 48” x 26”
Water proof
(b) Express delivery bags:-
Size 16” x 10 ½” Deep red dosuti with a black
stripe across the bag in the
centre horizontally.
Carts.
Clocks and time-pieces.
Letter boxex (square, round and pillar)
Locks and keys
Pads (ink and stamping)
Paints
Pencils
Pincers for adjusting type.