Postal Manual Vol. VIII - India Post

NOTE.- In the case of head offices at the headquarters of Postal Circles and Presidency
offices, copies of the orders of the recovery and the certificates of credit should be submitted to the
Head of the Circle.
211. Disposal of indents for articles of stock.- (1) When an indent (Sk-2) for articles of
stock is received, the Superintendent should satisfy himself that the articles indented for are
required, and if he cannot do so from personal knowledge of the stock of indenting office, he
should make such inquiries as may be necessary. He should be careful to pass only the number of
articles actually required.
(2) If the indent includes any article of furniture, this should not be passed unless the
Superintendent has lately inspected the indenting office and is satisfied that it is needed or until
such inspection is carried out, or unless the Inspector has inspected the office and certified that
article is necessary. When an article for furniture intended for is passed, the Superintendent must
write a note in the “Remarks” column of the indent forwarded to the stock depot, stating that the
indenting office was recently inspected (either by himself or by the Inspector) and that he is
satisfied that the article is needed. In the absence of such a note, the stock depot will refuse
compliance.
(3). If the articles are to be supplied by the stock depot, the Superintendent should enter in
the indent the number passed, countersign the indent and forward it to the stock depot for
compliance. If the articles are to be supplied by local purchase, the procedure laid down in the next
rule should be followed. If the Superintendent strikes any item out of an indent, he should inform
the indenting officer of his reasons for doing so.
(4) If the articles are supplied from the reserve stock in the Superintendent’s office or by
transfer from another office, the indent should be forwarded to the stock depot with a note in the
column for remarks to the effect that this has been done. Indents for bags should be very carefully
scrutinised, so that neither an unduly large number of bags nor bags of unsuitable sizes may be
passed.
(5) A statement (Sk-82) showing particulars of the articles of stock supplied during each
month to offices by local purchase, or by transfer either from other offices or from the reserve
stock kept by the Superintendent or, in postal divisions, by an Inspector, should be prepared in the
office of the Superintendent and sent to the stock depot within the first week of the following
month “under the signatures of the Divisional head”. On receipt of the Statement, the stock depot
will issue properly numbered invoices to the offices concerned. If no supply is made in any month,
a memorandum should be sent saying that no statement has been submitted because it would have
been blank.
212. Disposal of requisitions.- When a requisition is received for articles which can be
procured in the local market more conveniently than from the stock depot, the Superintendent,
after carefully examining the requisition to see that each article is actually required and that the
estimated cost is moderate and reasonable, will take such action or pass such orders as he may
consider necessary. A copy of the sanction of the Superintendent or Head of the Circle will be
furnished to the office from which the requisition was received and to the head post office or head
record office concerned, which will, if necessary, advance the required amount. The vouchers for
the expenditure will be forwarded to the head office or the head record office to support the charge
when included in the contingent bill.
NOTE.- A certificate to the effect (1) that the purchases billed for have been received in good order,
(2) that their quantities are correct and their quality good, (3) that the rates paid are not in excess of the