Postal Manual Vol. VIII - India Post

on service. The Supdt., R.M.S. should have the particulars of bills cashed entered in the memo.
Checked with the schedule for the same division and should also see-
(a) That the entries in the Memo. Relating to “ Particulars of distributions’ are duly supported
by acquittance rolls, numbered in a monthly consecutive series.
(b) That the totals of the money columns of the Memo. And of the acquittance rolls are
correct; and
(c) That the acquittance rolls are signed by the payees and that for every payment exceeding
Rs.20/- the signature of the payee has been taken across an adhesive revenue stamp of the
value of ten paise, except in the case of payments made from an office at a place where the
Indian stamp Act is not in force or of payments made by means of money orders.
Exception.- The receipt for a sum exceeding Rs.200/- which has been paid to a person who is no a
postal official will not accompany the memo. Of disbursement, but a remark will appear against
the entry of the charge in the acquittance rolls to the effect that the receipt has been sent to the
Audit office with the establishment bill.
(2) After the above checks have been carried out, and after the Supdt. RMS has satisfied
himself respecting the total amount actually disbursed, the amount should be written in words and
figures at the foot of othe ememo and the entry signed and dated by the Supdt. of RMS. The
memo. And each of the documents received with it should be impressed with a special stamps and
returned in a service registered cover, to the head record office. The copied of the schedules
received from Head Postmasters should be fileld in the office of the Supdt. R.M.S..
Note.- If a separate receipt has been taken from the payee in lieu of his signature of the acquittance
roll such receipt will whenever practicalbe be pasted to the acquittance roll to which they relate
otherwise they should be treated as separate acquittance rolls.
CONTROLL OF WORK IN OFFICES AND SECTIONS
ALL SUPERINTENDENTS
117. HOURS OF BUSINESS IN POST OFFICES AND MAIL OFFICES - (1) A
Superintendent of post offices should supply each head of more important sub-office in his
division with two notices – one (M-12) showing the hours for the delivery and despatch of mails
and the other [M-6(a)], the hours for the transactions of business with the public printed in large
bold type, both in English and in local Indian languages. For less important sub-offices, a single
notice in form M-6 should be supplied. Copied of all notices of hours of business issued by the
Superintendent of post offices in his division should be filed in his office. In mail offices (sorting
and transit), (a) the hours for the despatch of mail and (b) the hours for the transactions of
business with the public, as fixed by the Superintendent, RMS should be displayed on a painted
board.
(2) The Inspector of Post offices will prepare a notice of hours of business to be supplied
to branch offices in his jurisdiction in the form [M-6(c)], A consolidated statement of the hours
of business of all branch offices in his jurisdiction will also be maintained by the Inspector in
manuscript, in the form of register which will have only two columns, viz., (1) Name of the
Branch Office and (2) Working hours of the Branch Office. A copy of this consolidated statement
should be furnished by the Inspector to the Superintendent. Corrections and alterations, to the
statement should be communicated by the Inspector to the Superintendent as and when necessary,
so that the latter may keep his copy corrected up-to-date.
(3) If the notice of hours of business supplied to a head, sub or branch post office or a Mail
office requires any slight change, the corrections may be made by the head of the office on receipt
of instructions from the competent authority. The Superintendent or Inspector should issue a
revised notice only when the changes are extensive.