Postal Manual Vol. VIII - India Post

More documents

Recommendations

Info

(59) Register for watching credits (Special Register). 3 years after close (60) Discontinuance Register 5 years (61) Loan interest calculation register 5 years (62) Loan Account Register 10 years (63) Refund register for loan 5 years (64) Loan Ledger Cards 3 years after full repayment (65) U.A. Register for Loan 10 years (66) Index Register of Loan applications. 3 years. (67) Loan release register 3 years (68) Loan Voucher register 3 years (69) Register for intimation of half yearly interest 5 years (70) Paid-up policies with 30 years from the date of discharge. acknowledgement of payment endorsed or the Order of payment issued and the payee’s receipt taken on the back of the payment order. (71) Files of policies discharged and surrendered 3 years after full payment. (72) Proposal Register 6 years after completion of all entries. (73) Register of proposals rejected 10 years. (74) Registers of Nomination Assignment Permanent (75) Register of Ledger cards transferred 10 years (76) Alphabetical list of insurants Till the next is prepared. (77) Index cards Till the policy is discharged. (78) Safe custody Register Permanent. (79) Loan Register 10 years. (80) Pakistan Register (Proforma accounts) Till the debit is actually accepted by Pakistan.
(81) Register of Pakistan Policy Cases transferred to Pakistan Permanent. (82) Register of P.L.I. Policy holders 10 years after the close of the year to which it relates 17. Jurisdiction and headquarters of superintendents. – (1) The Head of a circle should fix the extent and the headquarters of each Superintendent’s division. The headquarters should ordinarily be at the most central station in the division and always at one where there is a head post office. (2) When the jurisdictions of the Superintendents in a circle are redistributed, notice of the changes should be given by the Head of the Circle to the Director-General and the Audit Office. NOTE – The Head of the Circle may also change the name of a division but notice of the change should be given to the Director-General and the Audit Office. 18. Jurisdiction and headquarters of Inspectors. – The Head of a Circle should fix the extent and the headquarters of each Inspector’s sub-division. 19. Accommodation for Superintendents’ offices. – If there is not sufficient accommodation in the circle office or post office, the office of the Superintendent should be located in some other suitable Government building, if available, or else in a rented building. 20. Inspection of Superintendent’s office. – The office of every Superintendent of Post Offices and R.M.S. will be thoroughly inspected at least once in every twelve months. While the Head of the Circle will take up such inspections as he desires the inspection of remaining offices may be delegated to Directors of Postal Services. 21. Inspection of offices and sections. – (1) In addition to the inspection of the various departments of the 1 st Class head office and the administrative branch of the head office by the Postmaster of that office as laid down in rule 38(4) of the P&T Manual, volume VI, Part I, every first class head office (except Presidency offices) must be inspected once in every 12 months by the Senior superintendents of Post offices in whose jurisdiction the head office is situated. The inspection should be carried out in a thorough manner according to the questionnaire in the Inspection Report Form. The Senior Superintendent of Post Offices will also carry out the detailed inspection of the administrative branch of the office once a year. As regards a 1 st class Head Office which is not situated in the jurisdiction of a Senior superintendent of Post Offices, the inspection of the 1 st Class Head Office as prescribed above should be done by the Director of Postal Services controlling the Head Office. In the case of minor circles, the inspection by the Director may be delegated to the Deputy Director. (2) Every second class head office must be inspected twice every twelve months, in the manner laid down in rule 238, at intervals of about six months, by the Superintendent within the limits of whose division the head office is situated. The balances of every head office within the limits of the division must also be verified twice by the Superintendent and four times by the Inspector in every twelve months, - one of the verifications of balances of second class head offices by the Superintendent being made at the time of the inspection. The Head of the Circle is authorised to relax this rule in very special cases to the extent of allowing the inspection of a small head office, either with or without a complete verification of its accounts to be carried out by an Inspector. All sub and branch offices in a division must be inspected twice every twelve months in the manner laid down in the rule cited above, the inspections being divided by the Head of the Circle between the Superintendent and his Inspectors. As a general rule, the inspection of the
Page 1 and 2: POSTS AND TELEGRAPHS MANUAL VOLUME
Page 3 and 4: CONTENTS OF CHAPTER HEAD OF CIRCLES
Page 5 and 6: another person. 66 Payment of Posta
Page 7 and 8: 2-A. The Head of a Circle will insp
Page 9 and 10: 13. Registers and records in a Circ
Page 11 and 12: Monthly Summary ………………
Page 13 and 14: ED letters, magazines and periodica
Page 15 and 16: 8 - Amount written off. 9 - Amount
Page 17 and 18: (16) Irregularities, enquiries and
Page 19: certificates irregularly issued). (
Page 23 and 24: circular which relates to miscellan
Page 25 and 26: 28. Monthly statistics. - A Head of
Page 27 and 28: (iv) (v) (vi) (vii) In the event of
Page 29 and 30: advances, and to enable to postal o
Page 31 and 32: (i) (ii) reduce the work of the int
Page 33 and 34: outes, and all cases of acceleratio
Page 35 and 36: shown in the memo. of authorised ba
Page 37 and 38: (2) Stamp duty will have to be paid
Page 39 and 40: e sent to the Head of the Circle, u
Page 41 and 42: extent the production of legal proo
Page 43 and 44: NOTE 6.- The Head of a circle has d
Page 45 and 46: Act, may be opened and destroyed. I
Page 47 and 48: The Assistant Controller, Foreign S
Page 49 and 50: (a) from the foreign postal adminis
Page 51 and 52: packets to post, the head of the Ci
Page 53 and 54: presented and in that case the mone
Page 55 and 56: not covered by the standard designs
Page 57 and 58: CONTENTS OF CHAPTER 2 SUPERINTENDEN
Page 59 and 60: 155. Distribution of work in office
Page 61 and 62: 214. Stock book 215. Custody and st
Page 63 and 64: CHAPTER 2 SUPERINTENDENTS GENERAL A
Page 65 and 66: sorting Mail Office the mis-connect
Page 67 and 68: (ii) Where rent is now being charge
Page 69 and 70: 111/1. Transfer of a branch office
Page 71 and 72:
on service. The Supdt., R.M.S. shou
Page 73 and 74:
corrected immediately before the is
Page 75 and 76:
123. Relaxation of duties of delive
Page 77 and 78:
(i) (ii) (iii) (iv) Where the name
Page 79 and 80:
conditions, be forwarded to the Dir
Page 81 and 82:
(2) With a view to developing corre
Page 83 and 84:
(money orders, savings bank warrant
Page 85 and 86:
Example A Monthly Daily Rs. Rs. Ave
Page 87 and 88:
The maximum balance should be Rs. 2
Page 89 and 90:
less than half the minimum cash bal
Page 91 and 92:
147. Disposal of surplus cash.- Sur
Page 93 and 94:
153. Deleted. Chapter 2, Rule 153-
Page 95 and 96:
NOTE 1.- The Superintendent or in h
Page 97 and 98:
at the time he visits them in the c
Page 99 and 100:
(3) Time bill should ordnarily be p
Page 101 and 102:
181. Penalties under mail contracts
Page 103 and 104:
In submitting proposals relating to
Page 105 and 106:
Superintendent should instruct the
Page 107 and 108:
Description of return To Whom Submi
Page 109 and 110:
36. Copy of verification remarks in
Page 111 and 112:
4. Statement of service messages is
Page 113 and 114:
lists (M-1) tendered with mails des
Page 115 and 116:
(n) (o) Copies of the Manual, Codes
Page 117 and 118:
STOCK All Superintendents 208. Auth
Page 119 and 120:
contract or the market rates (as th
Page 121 and 122:
(d) cord No. 2 (ball twine)- one ba
Page 123 and 124:
account clerk to sub and branch off
Page 125 and 126:
235. Order book.- (1) When the insp
Page 127 and 128:
(4) The second inspection, which sh
Page 129 and 130:
Clause 2. Check of undisbursed pay
Page 131 and 132:
Clause 8-B (1). Ensure that the amo
Page 133 and 134:
Clause 15. Comparison of balance of
Page 135 and 136:
prescribed to be maintained; and fo
Page 137 and 138:
attached thereto as those prescribe
Page 139 and 140:
equirements; and (vi) to collect in
Page 141 and 142:
249. Arrangement of sorting case.-
Page 143 and 144:
other points to which his enquiries
Page 145 and 146:
38. Is the registration sorter fit
Page 147 and 148:
CONTENTS OF CHAPTER 3 INSPECTORS OF
Page 149 and 150:
CHAPTER 3 INSPECTORS POSTS AND ASSI
Page 151 and 152:
himself thoroughly acquainted so as
Page 153 and 154:
274 “Fixed Beat” system :- In t
Page 155 and 156:
in each case of absence of a perman
Page 157 and 158:
temporary officials while in milita
Page 159 and 160:
300. Inspection of post offices. -
Page 161 and 162:
CONTENTS OF CHAPTER 4 TOWN INSPECTO
Page 163 and 164:
308. Memorandum book - The Town Ins
Page 165 and 166:
315. Enquiries - All cases received
Page 167 and 168:
CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170:
(vi) To initial and date the files
Page 171 and 172:
sections. When not travelling, he s
Page 173 and 174:
subsequent ones. All Circulars shou
Page 175 and 176:
NOTE 1.- The SRM may at his discret
Page 177 and 178:
CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180:
345. Thumb and finger impressions.
Page 181 and 182:
353. Deleted. 354. Extraordinary oc
Page 183 and 184:
RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186:
361. Account of charges on goods de
Page 187 and 188:
Hones. Ink powder. Ink pots. Ink st
Page 189 and 190:
369-A. Black Stamp Cancellation Ink
Page 191 and 192:
(b) (c) Indents for articles requir
Page 193 and 194:
Serial No. Register of duplicate ke
Page 195 and 196:
Marathi } Postmaster-General, Mumba
Page 197 and 198:
(e) Every entry in each invoice or
Page 199 and 200:
414. Preparation and use of R.L.O.
Page 201 and 202:
CHAPTER 9 RETURNED LETTER OFFICES G
Page 203 and 204:
(c) A sorting case with compartment
Page 205 and 206:
404. Stamping of articles. - All ar
Page 207 and 208:
clerk must bring the matter at once
Page 209 and 210:
not known to the Returned Letter Of
Page 211 and 212:
18. Santa Cruz Islands 19. Singapor
Page 213 and 214:
NOTE - In the case of sub-offices,
Page 215 and 216:
(iv) all unregistered articles foun
Page 217 and 218:
e printed on the two sides (outside
Page 219 and 220:
(b) Packets and parcels should be d
Page 221 and 222:
(2) The result of the enumeration w
Page 223 and 224:
CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 225 and 226:
449. Report to the Director General
Page 227 and 228:
RULES Advance(s) - Aligarh locks Al
Page 229 and 230:
RULES Procedure to be followed by S
Page 231 and 232:
B Bags - RULES Description of diffe
Page 233 and 234:
Impressions of stamps and seals hol
Page 235 and 236:
C RULES Camp correspondence - Card
Page 237 and 238:
RULES Selection of a post office as
Page 239 and 240:
RULES Powers of Heads of Circles to
Page 241 and 242:
RULES Authority of Head postmasters
Page 243 and 244:
RULES Date-stamp impressions - Chec
Page 245 and 246:
RULES Treatment of foreign news pap
Page 247 and 248:
RULES Deposit - Checking of article
Page 249 and 250:
RULES Memorandum of - in a R.L.O. 4
Page 251 and 252:
RULES Error book - Examination by S
Page 253 and 254:
RULES Particulars to be shown in a
Page 255 and 256:
RULES Supply of - 367 General lette
Page 257 and 258:
RULES Supervision by Superintendent
Page 259 and 260:
RULES Index - Inspection of an offi
Page 261 and 262:
RULES Observations of work of R.M.S
Page 263 and 264:
RULES Maintenance by - of a registe
Page 265 and 266:
RULES Disposal of - of cash certifi
Page 267 and 268:
RULES Duties of Inspectors of post
Page 269 and 270:
RULES Lunatics - Disposal by Heads
Page 271 and 272:
RULES Mail line - Fixing road estab
Page 273 and 274:
RULES Supply of - to Superintendent
Page 275 and 276:
RULES Disposal of monthly list of v
Page 277 and 278:
RULES Entries to be made by Superin
Page 279 and 280:
RULES Powers of Heads of Circles to
Page 281 and 282:
RULES Pension - Control by Heads of
Page 283 and 284:
RULES Postal article(s) - Disposal
Page 285 and 286:
RULES Submission to Inspector by al
Page 287 and 288:
RULES Local - of furniture 376 Of a
Page 289 and 290:
RULES Redirection fee - Red paint -
Page 291 and 292:
RULES Maintenance of separate - for
Page 293 and 294:
RULES Punctuality to be observed in
Page 295 and 296:
RULES Occupation of - by runners 34
Page 297 and 298:
RULES Sealing lanterns - Sealing Wa
Page 299 and 300:
RULES Preparation and supply of dia
Page 301 and 302:
RULES Statements - Prohibition agai
Page 303 and 304:
RULES Method of dispatch of article
Page 305 and 306:
RULES Stock register - Class of art
Page 307 and 308:
RULES Powers of Superintendents in
Page 309 and 310:
RULES Tests - Test letters - Object
Page 311 and 312:
RULES Maintenance by a - of rough m
Page 313 and 314:
RULES Disposal by R.L.O. of foreign
Page 315 and 316:
RULES Supply by Superintendents of
Page 317:
RULES Withdrawals - Disposal by Hea
show all

Postal Manual Vol. VIII - India Post

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?