Postal Manual Vol. VIII - India Post

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een apprehended or until the police intimate that his name has been removed from their register. (26) Cases in which invalid or extraordinary pensions have been sanctioned. Other pension cases 25 years from the date the pension is sanctioned 5 years after retirement. (27) Public and Regimental accounts One year after the cases are closed. (28) Rulings on all subjects Permanent. (29) Registers of – (a) Registered newspapers (b) Policies assigned (c) Losses with index } (d) Absconders (e) Correspondence received (f) Security bonds Permanent. Three years after the Registers are used up. Three years after a new register has been prepared. (g) Other kinds (30) Returns regarding pension or gratuity. Till they have become obsolete. One year after they are closed. (31) Returns of other kinds. One year after the year in which they are received. (32) Service Books and Service Rolls of officials who have not retired on pension. (33) Savings Bank accounts of deceased depositors. (34) Claims to postal certificates of deceased holders. (34-A) Affidavits, certificates from income-tax authorities or indemnity bond executed by the partners of the unregistered firms (holders of Five years after the month in which the officials concerned severed connection with the Department, except in the case of absconders when the records should not be destroyed without the special permission of the Head of the Circle. Three years after the accounts are closed, except where withdrawals are allowed on an indemnity bond in which case the papers be preserved for six years after the accounts are closed. Three years after payment is made except where payment is made on an indemnity bond in which case the papers, together with the bond, should be preserved for six years after the month in which payment is made. Three years after payment is made except where payment is made on an indemnity bond in which case the papers together with the bond, should be preserved for six years after the month in which
certificates irregularly issued). (35) Temporary and monsoon establishments payment is made. Three years after the month in which the cases are closed. (36) Time-table One year after they have ceased to be extent. (37) Tour programmes Six months after the completion of the tour. (38) Medical Free Register 5 years. (39) Stock Register of forms 3 years. (40) Outward Register 5 years. (41) Inward Register 5 years. (42) Registered journal. 3 years (43) Premium Ledger Accounts 9 years after completion of review. (44) Surrender Value Register 5 years (45) Death/Maturity Register 5 years (46) Register of Policies cancelled 5 years (47) Irregularity Register 3 years. (48) Refund Register 10 years. (49) Certified Lists of Premia 10 years (50) Schedules of premia, payment etc. 10 years. (51) Register of paid-up policies Permanent (52) Active Policy Register 15 years (53) Premium Ledger Accounts relating to discharged policies (files with insurant’s personal files). 3 years after full payment (54) Register of unadjusted items 10 years (55) Review Register (Premium Ledger accounts review) (56) Files regarding miscellaneous correspondence Permanent. 3 years. (57) Non-credit Register 10 years (58) Refund Due Register 3 years after close
Page 1 and 2: POSTS AND TELEGRAPHS MANUAL VOLUME
Page 3 and 4: CONTENTS OF CHAPTER HEAD OF CIRCLES
Page 5 and 6: another person. 66 Payment of Posta
Page 7 and 8: 2-A. The Head of a Circle will insp
Page 9 and 10: 13. Registers and records in a Circ
Page 11 and 12: Monthly Summary ………………
Page 13 and 14: ED letters, magazines and periodica
Page 15 and 16: 8 - Amount written off. 9 - Amount
Page 17: (16) Irregularities, enquiries and
Page 21 and 22: (81) Register of Pakistan Policy Ca
Page 23 and 24: circular which relates to miscellan
Page 25 and 26: 28. Monthly statistics. - A Head of
Page 27 and 28: (iv) (v) (vi) (vii) In the event of
Page 29 and 30: advances, and to enable to postal o
Page 31 and 32: (i) (ii) reduce the work of the int
Page 33 and 34: outes, and all cases of acceleratio
Page 35 and 36: shown in the memo. of authorised ba
Page 37 and 38: (2) Stamp duty will have to be paid
Page 39 and 40: e sent to the Head of the Circle, u
Page 41 and 42: extent the production of legal proo
Page 43 and 44: NOTE 6.- The Head of a circle has d
Page 45 and 46: Act, may be opened and destroyed. I
Page 47 and 48: The Assistant Controller, Foreign S
Page 49 and 50: (a) from the foreign postal adminis
Page 51 and 52: packets to post, the head of the Ci
Page 53 and 54: presented and in that case the mone
Page 55 and 56: not covered by the standard designs
Page 57 and 58: CONTENTS OF CHAPTER 2 SUPERINTENDEN
Page 59 and 60: 155. Distribution of work in office
Page 61 and 62: 214. Stock book 215. Custody and st
Page 63 and 64: CHAPTER 2 SUPERINTENDENTS GENERAL A
Page 65 and 66: sorting Mail Office the mis-connect
Page 67 and 68: (ii) Where rent is now being charge
Page 69 and 70:
111/1. Transfer of a branch office
Page 71 and 72:
on service. The Supdt., R.M.S. shou
Page 73 and 74:
corrected immediately before the is
Page 75 and 76:
123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
Page 79 and 80:
conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
Page 97 and 98:
at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
Page 103 and 104:
In submitting proposals relating to
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Superintendent should instruct the
Page 107 and 108:
Description of return To Whom Submi
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36. Copy of verification remarks in
Page 111 and 112:
4. Statement of service messages is
Page 113 and 114:
lists (M-1) tendered with mails des
Page 115 and 116:
(n) (o) Copies of the Manual, Codes
Page 117 and 118:
STOCK All Superintendents 208. Auth
Page 119 and 120:
contract or the market rates (as th
Page 121 and 122:
(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
Page 127 and 128:
(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
Page 133 and 134:
Clause 15. Comparison of balance of
Page 135 and 136:
prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
Page 149 and 150:
CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
Page 161 and 162:
CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
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315. Enquiries - All cases received
Page 167 and 168:
CONTENTS OF CHAPTER 5 ASSISTANT SUP
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(vi) To initial and date the files
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sections. When not travelling, he s
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subsequent ones. All Circulars shou
Page 175 and 176:
NOTE 1.- The SRM may at his discret
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CONTENTS OF CHAPTER 7 OVERSEERS RUL
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345. Thumb and finger impressions.
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353. Deleted. 354. Extraordinary oc
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RULE CHAPTER 8 CONTENTS OF CHAPTER
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361. Account of charges on goods de
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Hones. Ink powder. Ink pots. Ink st
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369-A. Black Stamp Cancellation Ink
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(b) (c) Indents for articles requir
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Serial No. Register of duplicate ke
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Marathi } Postmaster-General, Mumba
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(e) Every entry in each invoice or
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414. Preparation and use of R.L.O.
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CHAPTER 9 RETURNED LETTER OFFICES G
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(c) A sorting case with compartment
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404. Stamping of articles. - All ar
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clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
Page 223 and 224:
CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 225 and 226:
449. Report to the Director General
Page 227 and 228:
RULES Advance(s) - Aligarh locks Al
Page 229 and 230:
RULES Procedure to be followed by S
Page 231 and 232:
B Bags - RULES Description of diffe
Page 233 and 234:
Impressions of stamps and seals hol
Page 235 and 236:
C RULES Camp correspondence - Card
Page 237 and 238:
RULES Selection of a post office as
Page 239 and 240:
RULES Powers of Heads of Circles to
Page 241 and 242:
RULES Authority of Head postmasters
Page 243 and 244:
RULES Date-stamp impressions - Chec
Page 245 and 246:
RULES Treatment of foreign news pap
Page 247 and 248:
RULES Deposit - Checking of article
Page 249 and 250:
RULES Memorandum of - in a R.L.O. 4
Page 251 and 252:
RULES Error book - Examination by S
Page 253 and 254:
RULES Particulars to be shown in a
Page 255 and 256:
RULES Supply of - 367 General lette
Page 257 and 258:
RULES Supervision by Superintendent
Page 259 and 260:
RULES Index - Inspection of an offi
Page 261 and 262:
RULES Observations of work of R.M.S
Page 263 and 264:
RULES Maintenance by - of a registe
Page 265 and 266:
RULES Disposal of - of cash certifi
Page 267 and 268:
RULES Duties of Inspectors of post
Page 269 and 270:
RULES Lunatics - Disposal by Heads
Page 271 and 272:
RULES Mail line - Fixing road estab
Page 273 and 274:
RULES Supply of - to Superintendent
Page 275 and 276:
RULES Disposal of monthly list of v
Page 277 and 278:
RULES Entries to be made by Superin
Page 279 and 280:
RULES Powers of Heads of Circles to
Page 281 and 282:
RULES Pension - Control by Heads of
Page 283 and 284:
RULES Postal article(s) - Disposal
Page 285 and 286:
RULES Submission to Inspector by al
Page 287 and 288:
RULES Local - of furniture 376 Of a
Page 289 and 290:
RULES Redirection fee - Red paint -
Page 291 and 292:
RULES Maintenance of separate - for
Page 293 and 294:
RULES Punctuality to be observed in
Page 295 and 296:
RULES Occupation of - by runners 34
Page 297 and 298:
RULES Sealing lanterns - Sealing Wa
Page 299 and 300:
RULES Preparation and supply of dia
Page 301 and 302:
RULES Statements - Prohibition agai
Page 303 and 304:
RULES Method of dispatch of article
Page 305 and 306:
RULES Stock register - Class of art
Page 307 and 308:
RULES Powers of Superintendents in
Page 309 and 310:
RULES Tests - Test letters - Object
Page 311 and 312:
RULES Maintenance by a - of rough m
Page 313 and 314:
RULES Disposal by R.L.O. of foreign
Page 315 and 316:
RULES Supply by Superintendents of
Page 317:
RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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