Postal Manual Vol. VIII - India Post

(b) All other articles will be sorted alphabetically according to the names of the addressees
into the compartments of two of the locked almirahs, one of which will be used for
articles addressed in English and the other for articles addressed in the vernaculars. At
the close of the month in which the articles were received, those in each compartment
will be tied in separate bundles according to classes (i.e., postcards, letters, packets),
and replaced in the almirahs pending any enquiries which may be made regarding them
by the addressees or senders.
433. Final disposal of Returned unregistered articles of the letter-mail. – Returning
unregistered articles, other than those referred to in rule 424 which remain in deposit after the
expiration of the month succeeding that in which they were placed in the almirahs referred to in the
preceding rule, will be dealt with as follows :-
(a) Letters and postcards will be destroyed by being burnt in the presence of the Manager.
(b) Book packets containing articles of no value will be disposed of by being sold as waste
paper or destroyed. Unclaimed copies of the magazines, periodicals, etc., shall
invariably be returned to their publishers or distributors or agents as the case may be.
The despatch of the publications to their publishers or distributors of agents may be
made monthly. In case the number of copies of a particular magazine or periodical in a
month is less than five, the dispatch may be held over for the second month, at the end
of which the copies must be despatched in any case.
434. Disposal of articles, entered in register of registered articles and articles
containing valuable property received. – (1) Articles which are entered in the register of
registered articles and articles containing valuable property received (R.L.O.-3) will be kept in a
separate almirah. This almirah will be strong and well secured and provided with compartments in
which the articles will be arranged chronologically according to the dates of receipt. An index
having columns with the headings named below will be maintained in manuscript in which the
articles will be entered alphabetically according to the names of the addresses, a sufficient number
of pages being allotted to each letter of the alphabet:
(a) Date of receipt in the R.L.O.
(b) No. on each article.
(c) Office of posting
(d) Name and address of the addressee.
(e) Page of the register in which article is entered.
(2) Registered postcards which remain in deposit after the expiration of the month
succeeding that in which they were received will be disposed of in the same manner as
unregistered postcards, i.e., they will be destroyed by being burnt in the presence of the Manager.
(3) Registered articles of the letter-mail and parcels which contain nothing of intrinsic or
saleable value will, after being kept in deposit for a period of three months after the expiration of
the month in which they were received, be disposed of as follows :-
(a) Letters will be destroyed by being burnt in the presence of the Manager.