Postal Manual Vol. VIII - India Post

* This rule is based on rules in the Appendix II of Posts and Telegraphs Financial Hand Book
Volumee I
349. Acquittance Rolls. – (1) Each acquittance roll should, as soon as has been completed,
be signed by the overseer and forwarded to the Inspector for disposal. Acquittance rolls must be
submitted to the Inspector in sufficient time to enable him to forward them so as to reach the head
office at the latest by the end of the month. If the distribution of pay has not been completed
before the latest date by which an acquittance roll should be submitted to the Inspector the amount
that remains over should be treated as undisbursed and re-drawn for distribution in the next month.
As a general rule, the overseer must distribute the pay to all runners present, during his first circuit
in the month.
(2) If there are any savings from the amount received by the overseer for disbursement to
the runners e.g., pay undisbursed owing to the absence of runners etc., the amount should be paid
into the head office, or remitted to it by service money order, on the date on which the acquittance
roll is despatched to the Inspector. Such amounts should be shown in the acquittance roll as
undisbursed, and the date of remittance or payment to the head office should be entered in the
column for remarks.
350. Deleted.
351. Escort of cash remittances. – (1) When the conveyance or escort of cash is, under the
orders of the Head of the circle, included in the duties of the overseer, he will be required to visit
the offices mentioned in the route statement, in the order laid down, and if any unusual remittance
is to be made, or if the overseer’s services are required in any special case, he should, on receiving
notice, arrange to perform the special duty required of him with the least possible deviation from
the circuit prescribed in his route statement.
(2) When cash is received by the overseer from any office that he visits, he should count
the cash if it is given to him loose and grant a receipt for it before taking it over, or if it is to be
enclosed in a locked and sealed cash bag he should see the money is placed in the bag and grant a
receipt for the bag, noting its weight above his signature. The overseer should adopt every
precaution possible to secure the safety of any cash with which he is entrusted. He should never
travel by road by night with cash in his possession, and should be careful to rest only at places
where the cash will be safe from thieves. When the cash or cash bag is made over to the office for
which the remittance is intended, the overseer should take a receipt the amount or the bag in his
diary. An overseer should not take over money from a post office until he is on the point of
starting on his journey, and he should make over any money in his charge as soon as he reaches the
offices for which it is intended. This portion of an overseer’s duty is very important and the
neglect of it in any particular case will be seriously noticed by the Superintendent.
(3) when conveying cash by train the overseer must conform to the published rules of the
railway as to the amount that may be carried free as personal luggage and as to payment for any
excess. The cost of the ticket for the journey and excess freight will be advanced under his receipt
by the post office making the remittance and treated as travelling allowance and contingent charge
respectively of that office, vide rule 3. Appendix 17 to the Posts and Telegraphs Initial Account
Code, Volume I.
NOTE – When swords or other weapons supplied to overseers become unserviceable, they should be
sent to the stock depot.
352. Deleted.