Postal Manual Vol. VIII - India Post

CHAPTER 3
INSPECTORS POSTS AND ASSISTANT SUPERINTENDENT POSTS
260. Jurisdiction of Inspectors : -Every Superintendent’s division is apportioned into subdivisions,
each of which comprises certain sub and branch offices and mail lines and is placed
under the control of an Inspector, who is immediately subordinate to the Superintendent of the
Division. The extent of each inspector’s sub –division is fixed by the Head of the Circle.
260-A.Inspectors attached to circle offices and divisional offices:-(1) An Inspector Posts
when attached to the office of the Head of the Circle is designated as Investigating Inspector.
Officials of the cadre of Inspector Posts are also attached to the office of the Superintendent of
Post offices in the Higher Selection grade and designated as Assistant Superintendents.
(2) The principal duties of an Investigating Inspector are to investigate important cases of
loss, fraud etc., particularly in which more than one Postal and R.M.S divisions are concerned.
When at headquarters he may be employed by the Head of the Circle, as he may think proper. He
may be deputed by the Head of the Circle to make investigations in any part of the Circle or
beyond it when necessary and to conduct prosecution cases in courts of law. An investigating
Inspector may be required to work under the orders of the superintendent or Postmaster, Grade A,
in whose division or office he happens to be conducting an enquiry.
260-B (1) Assistant Superintendent Posts: - The Assistant Superintendent will remain at
the headquarters when the Superintendent is on tour and will look to the entire supervision of the
office and control all the staff of the Divisional Office. He will dispose of all the routine cases not
requiring the sanction or orders of the superintendent and sign routine drafts and fair copies. He
may also sign important papers relating to leave and transfers except orders of punishment or
appointment when it is really necessary to avoid serious delay. When then Superintendent is not at
headquarters and cannot reach the place of occurrence quickly, the Assistant Superintendent will
himself proceed on enquiries on the receipt of a report of loss, fraud, highway robbery etc., till the
superintendent arrives.
260-B(2) The duties which can be delegated to the Assistant Superintendents:-
(i) Opening and distribution of dak, except the dak from the Head of the Circle.
(ii)Issue of reminders, the weekly check of the work of the assistants and disposal of personal
cases of staff except those where policy of the department is involved.
(iii)To pass TA bills of assistants, postmen and lower grade staff on the basis of the orders of the
competent authority.
(iv)Scrutiny of time statements.
(v) Grant of casual leave to the staff when the Superintendent is on tour.
(vi)Preparation of pension cases and disposal of fraud and loss cases till they are finally submitted
to the superintendent.
(vii)Carrying out the first and second inspections of time scale Post Offices and only second
Inspections of the lower selection grade sub offices and other offices where the Superintendent has
carried out the first inspection and also the inspection of the quota of Branch Offices fixed by the
Superintendent.
(viii)To assist the superintendent in the disposal of routine cases such as routine complaints, minor
irregularities, submission of returns to circle office, recall of articles posted, disposal of spoiled
receipts, stock indents, correspondence relating to postal life insurance and security bonds,
planting of letter boxes, mail arrangements revision of the memorandum of authorized balances,
review of the monthly copies of the sub office accounts, check all the copies of order book remarks