Postal Manual Vol. VIII - India Post

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(k) Parcel list (R.P.-3). (l) Mail list (M-1) (m) Error book (MS.-2). (n) Book of postmarks (MS.-2). (o) R.L.O. envelope – Unclaimed and Refused (R.L.O.-7) (p) R.L.O. envelope - Redirected (R.L.O.-9) (q) R.L.O. label – Unclaimed and Refused (R.L.O.-10) (r) R.L.O. label – Redirected (R.L.O.-12) (s) R.L.O. envelope – Station closed bundle (R.L.O.-13). (t) R.L.O. envelope – Sorting closed bundle (R.L.O.-14). (u) Form of letter directing recovery of postage due on refused or unclaimed articles (R.L.O.-15). (v) Order book (M.S.-8). (w) Stock book (SK-1). (x) Bond of secrecy 9r.l.O.-17). 393. Stamps and seals.- The stamps and seals prescribed for use in a R.L.O. are – (a) R.L.O. name-stamp (b) R.L.O. date-stamp (c) R.L.O. postage-due stamp. (d) R.L.O. No. slip name-stamp. (e) R.L.O. Seal. (f) R.L.O. registration seal. (g) R.L.O. parcel seal (h) R.L.O. insurance seal. Impressions of the stamps and seals holding date or other moveable type will be made in the Book of postmarks daily before they are brought into use. The Manager is required to see that this is done daily and that the impressions are distinct and clear, and he will initial the book every day after all the impressions of the day have been taken. When not in use the stamps and seals will be locked up by the Manager. 394. Furniture – The articles of furniture ordinarily required for use in a R.L.O. are the following :- (a) A large table on which to open mails. (b) A table on which to stamp articles.
(c) A sorting case with compartments for R.L.Os. (d) A sorting case with compartments for the head and sub-offices for which closed bundles are made up. (e) Almirahs fitted with good locks and of such size and number as may be required, and with compartments marked alphabetically where necessary. (f) A desk for the Manager. (g) Tables for clerks. (h) Chairs for the Manager and clerks. (i) An iron safe. (j) Two large strong boxes with double locks. (k) Letter scales and weights (l) Parcel scales and weights. (m) Stamping pads and ink pads. (n) Tin and wooden trays. 395. Admittance of outsiders prohibited. – It is a strict rule that strangers or persons not connected with a R.L.O. whether postal officials or not, must not be permitted to enter it. 396. Enquiry Office. – To enable the public to make enquiries at the office in its character of an enquiry office, an enquiry window will be provided and the R.L.O. should, if possible, be in the post office building or near it. 397. Information from postal officials and others. – To enable him to dispose of articles, the Manager of a R.L.O. should, when necessary, apply for the required information to postal officials of any Circle to heads of offices, and to others, such as agents and managers of commercial concerns. Officers Commanding regiments, etc., who may be in a position to supply such information. If a postal official does not promptly reply to an application for information, a report will be made to the <strong>Post</strong>master-General, at the same time the Manager should be careful not to make necessary enquiries. 398. Importance of redirection. – The most important part of the work of a R.L.O. in its character of an enquiry office is the disposal of article by delivery to the addressees. It should be borne in mind that, except in the case of refused articles, every article belongs in the first place to the addressee, and that it should be delivered to the sender only when every possible means to find the addressee has been unsuccessfully tried. 399. Articles not to be issued on insufficient grounds. – (1) While every endeavour should be made to effect the delivery of articles to the addressees, or, failing them, to the senders, no article should be issued from a R.L.O. on insufficient grounds or without a reasonable hope of its reaching the addressee or sender. It is preferable that the disposal of an article should be delayed until reliable information regarding the addressee or sender can be obtained, than that it should be sent out on the mere chance of reaching its destination with the probability that it will be returned undelivered to the R.L.O.
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
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circular which relates to miscellan
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28. Monthly statistics. - A Head of
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(iv) (v) (vi) (vii) In the event of
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advances, and to enable to postal o
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(i) (ii) reduce the work of the int
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outes, and all cases of acceleratio
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shown in the memo. of authorised ba
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(2) Stamp duty will have to be paid
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e sent to the Head of the Circle, u
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extent the production of legal proo
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NOTE 6.- The Head of a circle has d
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Act, may be opened and destroyed. I
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The Assistant Controller, Foreign S
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(a) from the foreign postal adminis
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packets to post, the head of the Ci
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presented and in that case the mone
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not covered by the standard designs
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CONTENTS OF CHAPTER 2 SUPERINTENDEN
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155. Distribution of work in office
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214. Stock book 215. Custody and st
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CHAPTER 2 SUPERINTENDENTS GENERAL A
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sorting Mail Office the mis-connect
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(ii) Where rent is now being charge
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111/1. Transfer of a branch office
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on service. The Supdt., R.M.S. shou
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corrected immediately before the is
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123. Relaxation of duties of delive
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(i) (ii) (iii) (iv) Where the name
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conditions, be forwarded to the Dir
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(2) With a view to developing corre
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(money orders, savings bank warrant
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Example A Monthly Daily Rs. Rs. Ave
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The maximum balance should be Rs. 2
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less than half the minimum cash bal
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147. Disposal of surplus cash.- Sur
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153. Deleted. Chapter 2, Rule 153-
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NOTE 1.- The Superintendent or in h
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at the time he visits them in the c
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(3) Time bill should ordnarily be p
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181. Penalties under mail contracts
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In submitting proposals relating to
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Superintendent should instruct the
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Description of return To Whom Submi
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36. Copy of verification remarks in
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4. Statement of service messages is
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lists (M-1) tendered with mails des
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(n) (o) Copies of the Manual, Codes
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STOCK All Superintendents 208. Auth
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contract or the market rates (as th
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(d) cord No. 2 (ball twine)- one ba
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account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
Page 151 and 152: himself thoroughly acquainted so as
Page 153 and 154: 274 “Fixed Beat” system :- In t
Page 155 and 156: in each case of absence of a perman
Page 157 and 158: temporary officials while in milita
Page 159 and 160: 300. Inspection of post offices. -
Page 161 and 162: CONTENTS OF CHAPTER 4 TOWN INSPECTO
Page 163 and 164: 308. Memorandum book - The Town Ins
Page 165 and 166: 315. Enquiries - All cases received
Page 167 and 168: CONTENTS OF CHAPTER 5 ASSISTANT SUP
Page 169 and 170: (vi) To initial and date the files
Page 171 and 172: sections. When not travelling, he s
Page 173 and 174: subsequent ones. All Circulars shou
Page 175 and 176: NOTE 1.- The SRM may at his discret
Page 177 and 178: CONTENTS OF CHAPTER 7 OVERSEERS RUL
Page 179 and 180: 345. Thumb and finger impressions.
Page 181 and 182: 353. Deleted. 354. Extraordinary oc
Page 183 and 184: RULE CHAPTER 8 CONTENTS OF CHAPTER
Page 185 and 186: 361. Account of charges on goods de
Page 187 and 188: Hones. Ink powder. Ink pots. Ink st
Page 189 and 190: 369-A. Black Stamp Cancellation Ink
Page 191 and 192: (b) (c) Indents for articles requir
Page 193 and 194: Serial No. Register of duplicate ke
Page 195 and 196: Marathi } Postmaster-General, Mumba
Page 197 and 198: (e) Every entry in each invoice or
Page 199 and 200: 414. Preparation and use of R.L.O.
Page 201: CHAPTER 9 RETURNED LETTER OFFICES G
Page 205 and 206: 404. Stamping of articles. - All ar
Page 207 and 208: clerk must bring the matter at once
Page 209 and 210: not known to the Returned Letter Of
Page 211 and 212: 18. Santa Cruz Islands 19. Singapor
Page 213 and 214: NOTE - In the case of sub-offices,
Page 215 and 216: (iv) all unregistered articles foun
Page 217 and 218: e printed on the two sides (outside
Page 219 and 220: (b) Packets and parcels should be d
Page 221 and 222: (2) The result of the enumeration w
Page 223 and 224: CHAPTER 10 BREAKS AND ACCIDENTS 440
Page 225 and 226: 449. Report to the Director General
Page 227 and 228: RULES Advance(s) - Aligarh locks Al
Page 229 and 230: RULES Procedure to be followed by S
Page 231 and 232: B Bags - RULES Description of diffe
Page 233 and 234: Impressions of stamps and seals hol
Page 235 and 236: C RULES Camp correspondence - Card
Page 237 and 238: RULES Selection of a post office as
Page 239 and 240: RULES Powers of Heads of Circles to
Page 241 and 242: RULES Authority of Head postmasters
Page 243 and 244: RULES Date-stamp impressions - Chec
Page 245 and 246: RULES Treatment of foreign news pap
Page 247 and 248: RULES Deposit - Checking of article
Page 249 and 250: RULES Memorandum of - in a R.L.O. 4
Page 251 and 252: RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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