Postal Manual Vol. VIII - India Post

sorting Mail Office the mis-connection mails should invariably be dealt with by that Mail Office
except when another Sorting Section closely follows the sections for which mis-connected mails
were intended and the interval of time does not permit the mis-connected mails to be opened by the
Mail Office, and disposed of. At stations where there is no Sorting Mail Office the Supdt. Offfice
the Supdt. Of the Postal Division should prescribed in connection with the Superintendent of
R.M.S. Division concerned that the mis-connections mails be made over for disposal to any other
section working in the same direction. If the “weighment system” is available of insured articles
and the account bag, if any, must be kept back. The responsibility of the office or section that
opened and disposed of the contents of such a mail bag, would be the same as that of any sorting
office in ordinary circumstances.
100. Applications for information from Post Office records.-In dealing with such
applications, the Superintendent should be guided by the instructions contained in rule 27.
101. Disposal of travelling allowance bills.- (1) The travelling allowance bills “TR-25” of
Inspectors must be carefully checked with the Inspectors diaries [Gen. 2 of Genl. 2(s)] before they
are countersigned. Travelling allowance bills will after countersignature be forwarded to the head
postmaster or head record clerk concerned for disbursement. When any retrenchment is made the
seasons must be explained to the official concerned. Travelling allowance bills must be disposed
of as early as possible, both in order to prevent inconvenience to the official to whom the money
is due and to expedite the audit work in the Audit Office. The office copied of the Inspectors’
travelling allowance bills are to be filed along with the diaries.
(2) The travelling allowance bills of officials for whom the Superintendent is the
controlling authority will be filed along with the personal filed of the officials concerned to allow
of easy verification of the payment of the travelling allowance for any specific journey, except in
the case of Inspectors whose T.A. bills will be filed along with the diaries for the same purpose of
verification.
(3) A Register in the form detailed below should be maintained in respect of
touring officials by the countersigning authority to prevent double claims and
also to ascertain the month up to which the officials bills have been paid. A
separate index should be prepared and separate folios set apart in the register
for each category of officials.
(4)
1 2 3 4 Etc.
Name of the
official
Period of journey
Month
January
Voucher
Number
Month
February
Date Amt. Voucher Date Amt.
Number
Superintendent of Post offices
102. Control over 1 st class Head Offices.-(1) The 1 st class Head Offices come under the
administrative control of the Senior Superintendent of postal offices appointed in the division in
whose jurisdiction the head offices lie. The 1 st class postmaster will devote his entire time in his
own office. He will inspect all the departments of the head office every month besides carrying
out the inspection of the administrative branch, once a year. The Senior Supdt. Will inspect all the
branches including the administrative branch of the head office once a year besides the verification
of the accounts of the head office twice every twelve months at intervals of about 6 months.