Postal Manual Vol. VIII - India Post

amount actually disbursed during that month as entered by the Circle Office on the memorandum
plus the amount of undisbursed pay (if any) credited by deduction from the post office
establishment bill paid in the next month.
(2) Mention in your note the last complete month up to and including which this check has
been applied.
NOTE – See that each memorandum of disbursement placed before you for the purposes of this
check bears the signature of an officer in the circle office and the impression of his special stamp.
240. Inspection of mail lines.- (1) Main lines must be inspected twice every twelve
months at intervals of about six months. The inspections will be made by either the
Superintendent or Inspector; but ordinarily the more important mail lines should be inspected by
the Superintendent. The inspections of mail lines should, as a rule, be carried out during the
course of a tour and the result should be noted in the diary. The following questions will suggest
the points to which inquiries should be specially directed:-
(a) Are the runners’ huts suitably situated on the side of the road? Are they in good repair;
and do the runners live in them?
(b) Is the full number of runners entertained; and is the number sufficient?
(c) If the weight of mails is excessive, can it be reduced by using smaller bags, or diverting
a portion of the mails to other lines?
(d) Do the runners received their pay regularly and in full? Have they any complaints to
make on this or any other subject against the overseer? If so, are their complaints wellfounded?
(e) Are the runners supplied with badges, belts and staves; and are these used by them
when on duty?
(f) Does the overseer constantly travel over the line; and does he keep the runners under
efficient control?
(g) Would any revised arrangements or change of route expedite the transmission of the
mails or improve the service?
(h) Has the overseer a vernacular copy of the rules for overseers and, if so, is it kept
corrected up-to-date?
Superintendents, R.M.S.
241. General scope of inspections. – The principal objects which the Superintendent
should have in view when inspecting an office or section are : (i) to carefully observe the working
of the office or section, to see that it is working smoothly, that order and discipline are maintained,
and (in the case of a mail office) that its relations with the public, especially railway officials, are
creditable; (ii) to carefully examine each official in his principal duties to see that the procedure
followed in each department is in strict accordance with the system laid down; (iii) to acquire a
personal knowledge of the officials in order to ascertain their qualifications and fitness for the
duties assigned to them; (iv) to see that suitable arrangements are made for carrying on the work in
each department, and that the departments are kept separate as far as possible; (v) to satisfy himself
that the establishment is sufficient for the work imposed on it, and not in excess of the