Postal Manual Vol. VIII - India Post

(16) Irregularities, enquiries and
complaints
(17) Enquiry cases relating to
discharged postal certificates
(together with the certificates).
(18) Enquiry cases relating to savings
bank withdrawals (together with the
warrants of payment).
(19) Inspection reports and copies of
inspection and verification remarks
in order book
One year after the month in which the cases are
closed, except when a pecuniary claim has been
made and rejected, in which case the record
should be preserved for three years after the
month in which it is closed.
Three years from the due dates of maturity of the
certificates.
Three years after the month in which the cases
were closed.
One year after the year in which they are
received.
(20) Indents One year after that to which they relate.
(21)
Loss of or damage to, postal articles Three years after the month in which the case is
finally closed, except in cases where the
departmental official concerned has been
dismissed, when the case should be destroyed
five years after the month in which it is finally
closed.
(22) Minors’ and insane depositors’
accounts
(23) Offences of all kinds by
departmental officials as well as by
outsiders.
(24) Personal files and Confidential
Reports
(25) Prosecution of departmental
officials and outsiders.
Three years after the accounts are closed, except
where withdrawals are allowed on an indemnity
bond in which case the papers together with the
bonds should be preserved for six years after the
accounts are closed.
Three years after the month in which the cases
are finally closed, except in the case of
departmental officials who have been dismissed,
when the cases should be destroyed five years
after the month in which they are finally closed.
Three years after the month in which the
officials concerned severed their connection with
the Department, except in the case of absconders
when the records should not be destroyed
without the special permission of the Head of the
Circle.
Three years after the month in which the case is
finally closed, except in cases where the
departmental official concerned has been
dismissed when the case should be destroyed
five years after the month in which it is finally
closed. In the case of an absconder, the records
should be kept as permanent until the official has