Postal Manual Vol. VIII - India Post

himself thoroughly acquainted so as to be able correctly to dispose of applications for leave,
pension etc., and properly to conduct investigations and prosecutions.
266.Deleted
267. Memorandum Book:-The inspector should keep a rough memorandum book, in which
he should make notes regarding any matters concerning his sub –division that are worthy of note,
but which would not ordinarily be placed on official record. All occurrences coming under the
Inspector’s notice, which can be utilised subsequently for the application of checks on the offices
in his sub-division, should also be noted in this book. The manner in which the Inspector keeps up
the memorandum book will indicate whether he is interested in his sub-Division or not. The book
should be handled by the inspector to his successor when he relinquishes charge of his subdivision.
268. Maps:- The rules regarding preparation and supply of maps by and to Inspectors are
contained in the Postal Manual volume II..
269.Scrutiny of service messages :- (1) The inspector should, when inspecting a combined
office, call for and examine the drafts of all service telegrams despatched during any one month,
which are on record in the office at the time. He should notice all irregularities, such as the
unnecessary despatch of telegram, neglect to word telegrams concisely and to use the Telegraph
Message Code wherever practicable, the despatch on service of messages relating to the private
affairs of the senders, etc. He should send the original drafts of the messages he considers irregular
to the Superintendent with the copy of remarks in the order book (Ms-8) of the office.
(2) The Inspector must be careful to avoid the unnecessary despatch of telegrams on service,
and should attend strictly to the instructions contained in rules 668 to 675 of the Postal Manual
Volume II.
270.Visits to post offices in course of tours.-When on tour, the Inspector should pay
unexpected visits to Post office at places through which he travels and satisfy himself in a general
way that the cash and stamp balances of the office are correct, that work is being properly
conducted, that the arrangements for the transaction of business with the public are satisfactory,
that the officials perform their duties properly, that the offices kept neat and tidy and that all
current notices are exhibited on, and obsolete notices removed from, the notice --boards. If the
office is a branch office, he should satisfy himself that the used and unused branch office receipts
in the current book of receipts are in consecutive series up to 100 and that the used ones have been
issued in chronological order. Opportunity should be taken to settle any pending cases connected
with the office by personal enquiries on the spot. No special halt or journey should be made for
this purpose unless serious malpractices requiring a thorough personal investigation come to
notice. The result of the visit should be recorded in the order book (MS-8) of the office in the
Inspector’s diary (Genl-2)
Note:-In examining the stamp balances of the office the inspector should also satisfy himself
that the balance of stamp advances with counter clerks and stamp vendors is correct, that the
stamps found with vendors are in good condition and genuine that the Postmaster of any other
official to whom this work is delegated is verifying the stamp advances and the recording in the
Error Book of the office the results of the surprise checks laid down in sub –Rules(4) &(5) of
Rules 45 of the P&T Manual Volume VI.
270-A.Examination of V.P and Insured articles and money orders in deposit:- The
inspector should also be particularly careful in checking all the V.P and insured articles and money
orders in deposit. He should check the entries in the Branch Office journal relating to articles and