Postal Manual Vol. VIII - India Post

(d) cord No. 2 (ball twine)- one ball for 40 bundles of 50 letters or for 700 dosuti or registered
bags;
(e) cord No.3 (country twine) – one seer for 1,000 dosuti bags or 500 canvas bags; this twine is
supplied to foreign mail sections only;
(f) dusters – one for each set or office every three months.
(g) pencils – one black and one blue to each sorter per month;
(h) pens – two steel nibs per man per month;
(i) sealing wax – one seer for 800 bags, or for 275 insured bags.
(4) The Superintendent should furnish each record clerk with an extract (in form SK-10)
from the sanctioned consolidated stationery rate list, showing the number of quantity of the several
articles of stationery to be supplied half-yearly for the use of the record office itself and that of
each set of the several sections and mail offices attached to it. Indents will be prepared in duplicate
by the record clerks in accordance with the extract rate lists; and the Superintendent should, before
countersigning any indent, check it with the consolidated list and see that the requisitions are
within the limits of the sanction. He should enter in the appropriate column of both the original and
duplicate copies of the indent the number or quantity of the articles passed and then countersign
both copies. The original indent should be forwarded to the stock depot for compliance in
sufficient time to reach it not later than the 25 th of the month in which the indent was due to be
received by the Superintendent, and the duplicate should be returned to the indenting officer.
(5) No change in the sanctioned consolidated stationery rate list may be made without the
approval of the Head of the Circle. When any change is necessary, a fresh list showing the revised
scale of supply, with the reasons for the revision, should be submitted in duplicate by the
Superintendent for the sanction of the Head of the Circle which, when received should be
communicated to the Officer concerned in revised extract lists.
WORK AT HEADQUARTERS
Superintendents of Post Offices
219. General remarks.- As the Superintendent’s headquarters will ordinarily be at a
station where there is a head office, the following special rules are laid down for his guidance
while at headquarters; but they do not relieve him from the periodical inspection of the office at his
headquarters. These rules also show what a Superintendent is required to do when he visits any
other head office. When it is stated in the following rules that the Superintendent should take any
action regarding irregularities that he may notice, it is assumed that the office is under his control.
220. Supervision of post office at headquarters.- The Superintendent is required
frequently to visit the post office at his headquarters. He should sometimes pay his visit during the
busy hours of the day and watch the work with the public in each department; at other times he
should be present when important mails are delivered or prepared for despatch; and he should also
at times visit the office in the evening, when the accounts and office are about to be closed, and see
the cash counted and checked with the head office summary and treasurer’s cash book which he
should initial. Whenever he is present in the office at the time the postmaster is examining the
accounts, he should see whether the work is done properly and thoroughly.
NOTE.- The Superintendent must also frequently visit the Sub-Offices at his headquarters and carry
out the checks noted in rules 221 to 228, in a general way and as applicable to the Sub-Offices. He should
examine the general working conditions of the offices and take action to have the defects remedied on the
spot.