Postal Manual Vol. VIII - India Post

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considers irregular with his report on the inspection of the telegraph branch of the office. Similarly action should be taken by him in regard to the draft messages received with the reports of Inspectors. (3) When it is necessary to recover the cost of a service message or of a portion thereof from the official in fault, the superintendent should be guided by the instructions contained in rule 29, except that the copy of the message placed in fault with the postage stamps affixed thereto and defaced should be sent to the Circle concerned. Superintendent of Post Offices 122. Distribution of work in head and sub-offices.—(1) Every head postmaster and every sub-postmaster who is assisted by one or more clerks will submit, for the approval of the Superintendent, a memorandum of distribution of work in his office in form MS.-11. The Superintendent should see that the distribution proposed is in accordance with rule 4 of the Posts and Telegraphs Manual, Volume VI, and sign and return the memorandum to the post office concerned with such modifications as he made consider necessary. When a redistribution of work is necessary in an office, a revised memorandum should be supplied. Copies of these memoranda should be filed in the superintendent’s office. (2) If the duties of the treasurer are assigned to the clerk in charge of the parcel department, the Superintendent should designate in the memorandum of distribution of work the clerk to whom the parcel postage collections are to be paid by postmen and village postmen. He should also specify in the memorandum, the duties of the postmaster which the deputy postmaster, an assistant postmaster or any other official is allowed to perform. The duties of the postmaster which may, under the orders of the Postmaster-General, be performed by other officials are shown in the Post and Telegraphs Manual, volumes II, V and VI and in the Posts and Telegraphs Initial Account Code, Volume I. (3) In cases where the duties in connection with one department are assigned to more than one official and also where it is necessary to make it clear what duties are assigned to a particular official, the numbers of the rules of the Manual or Account code in which the duties are prescribed should be cited at length in the memorandum of distribution of work. In other cases, the duties may be described in a more general way, as shown in the following examples:- Postmaster—Duties of a postmaster except those shown against the Deputy Postmaster, Assistant Postmaster or Head Clerk. Deputy Postmaster—Duties of the postmaster as laid down in rules..................... Assistant Postmaster—Duties of the postmaster as laid down in rules ................ Head-clerk—Dues of the postmaster as laid down in rules ................ Duties of the subaccount clerk as prescribed in ........... 2 nd clerk, etc.—Duties of Savings Bank clerk as prescribed in ............ NOTE1.—For sub-offices where more than one clerk is employed in addition to the subpostmaster, the superintendent should specify, in the memorandum of distribution of work, the clerk selected by him to be in joint custody with the sub-postmaster of the cash and valuables in the office. NOTE 2.—For offices where a clerk is employed in addition to the postmasters and in which it is necessary for the postmaster to open or close any branch of the office (e.g., he registration or parcel branch) in the absence of the clerk, the Superintendent may prescribe that the Postmaster shall keep, during the clerk’s absence, all or any of the keys, except the second key of cash safe.
123. Relaxation of duties of delivery agents on Post Office holidays.—Where there will be no serious inconvenience to the public, the Superintendent may excuse postmen and village postmen attached to the post offices in his division from going on their beats to villages beyond the post-town on Post Office holidays. 124. Beat instruction register.—The Superintendent may prescribe the use, in any head or sub-office, of a beat instruction register (M.-32) for the purpose of communicating addressees’ instructions to the postmen. NOTE –The card-index system may, when justified, be adopted in place of the beat instruction register. 125. Separation of articles placed in deposit.—In head offices where the large majority of the articles to be kept in deposit are unpaid vernacular articles, it is ordinarily unnecessary that the deposit case should be furnished with alphabetically-labelled compartments. The Superintendent may accordingly direct that in the case of any such head office, the alphabetical arrangement need not be adopted for articles marked “Not known and Left” and “Poste restante”. 126. Use of deposit account by sub-offices.—The Superintendent may authorise any sub-office under his control to use the form of deposit account (ACG-45). Ordinarily, only the selection grade sub-offices should be so authorised. 127. Payment of money orders by postmen and village postmen.—(1) All postmen and village postmen are authorised to pay money orders unless in the case of village postman, a Superintendent issues orders to the contrary. The limits of aggregate amount of cash and individual money orders that can be entrusted for payment of money orders by postmen, village postmen, and EDDAs are indicated below :- Aggregate amount to be entrusted for payment of money orders Category of Staff Normal Power of Power of Heads of SPOs Circles Rs. Rs. 2,000 3,000 (i) Postman and Class IV official doing delivery work in urban Unlimited power subject to prior consultate with police (ii) Village postman 600 1,000 -do- (iii) Extra Departmental Delivery 600 1,000 -do- Agent NOTE 1.—The amounts indicated refer to the aggregate which can be entrusted to a delivery agent and includes in addition to the amount of money orders payable, the value to be realised on V.P. articles and articles on which customs duty is payable, entrusted for delivery. In the case of Extra Departmental Delivery Agents alone the aggregate limit includes the value of insured articles given out for delivery also. NOTE 2. –The Divisional Superintendent and Heads of Circles may increase the limits laid down above keeping in view the prevailing conditions of security where he delivery agents, postmen or village postmen operate. NOTE 3.—If an escort is provided to any of the delivery staff for payment of money orders, the total amount that can be entrusted to the postmen / village postmen. Extra Departmental Delivery Agent should not exceed double the amount, sent with escort.
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POSTS AND TELEGRAPHS MANUAL VOLUME
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CONTENTS OF CHAPTER HEAD OF CIRCLES
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another person. 66 Payment of Posta
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2-A. The Head of a Circle will insp
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13. Registers and records in a Circ
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Monthly Summary ………………
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ED letters, magazines and periodica
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8 - Amount written off. 9 - Amount
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(16) Irregularities, enquiries and
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certificates irregularly issued). (
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(81) Register of Pakistan Policy Ca
Page 23 and 24: circular which relates to miscellan
Page 25 and 26: 28. Monthly statistics. - A Head of
Page 27 and 28: (iv) (v) (vi) (vii) In the event of
Page 29 and 30: advances, and to enable to postal o
Page 31 and 32: (i) (ii) reduce the work of the int
Page 33 and 34: outes, and all cases of acceleratio
Page 35 and 36: shown in the memo. of authorised ba
Page 37 and 38: (2) Stamp duty will have to be paid
Page 39 and 40: e sent to the Head of the Circle, u
Page 41 and 42: extent the production of legal proo
Page 43 and 44: NOTE 6.- The Head of a circle has d
Page 45 and 46: Act, may be opened and destroyed. I
Page 47 and 48: The Assistant Controller, Foreign S
Page 49 and 50: (a) from the foreign postal adminis
Page 51 and 52: packets to post, the head of the Ci
Page 53 and 54: presented and in that case the mone
Page 55 and 56: not covered by the standard designs
Page 57 and 58: CONTENTS OF CHAPTER 2 SUPERINTENDEN
Page 59 and 60: 155. Distribution of work in office
Page 61 and 62: 214. Stock book 215. Custody and st
Page 63 and 64: CHAPTER 2 SUPERINTENDENTS GENERAL A
Page 65 and 66: sorting Mail Office the mis-connect
Page 67 and 68: (ii) Where rent is now being charge
Page 69 and 70: 111/1. Transfer of a branch office
Page 71 and 72: on service. The Supdt., R.M.S. shou
Page 73: corrected immediately before the is
Page 77 and 78: (i) (ii) (iii) (iv) Where the name
Page 79 and 80: conditions, be forwarded to the Dir
Page 81 and 82: (2) With a view to developing corre
Page 83 and 84: (money orders, savings bank warrant
Page 85 and 86: Example A Monthly Daily Rs. Rs. Ave
Page 87 and 88: The maximum balance should be Rs. 2
Page 89 and 90: less than half the minimum cash bal
Page 91 and 92: 147. Disposal of surplus cash.- Sur
Page 93 and 94: 153. Deleted. Chapter 2, Rule 153-
Page 95 and 96: NOTE 1.- The Superintendent or in h
Page 97 and 98: at the time he visits them in the c
Page 99 and 100: (3) Time bill should ordnarily be p
Page 101 and 102: 181. Penalties under mail contracts
Page 103 and 104: In submitting proposals relating to
Page 105 and 106: Superintendent should instruct the
Page 107 and 108: Description of return To Whom Submi
Page 109 and 110: 36. Copy of verification remarks in
Page 111 and 112: 4. Statement of service messages is
Page 113 and 114: lists (M-1) tendered with mails des
Page 115 and 116: (n) (o) Copies of the Manual, Codes
Page 117 and 118: STOCK All Superintendents 208. Auth
Page 119 and 120: contract or the market rates (as th
Page 121 and 122: (d) cord No. 2 (ball twine)- one ba
Page 123 and 124: account clerk to sub and branch off
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235. Order book.- (1) When the insp
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(4) The second inspection, which sh
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Clause 2. Check of undisbursed pay
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Clause 8-B (1). Ensure that the amo
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Clause 15. Comparison of balance of
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prescribed to be maintained; and fo
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attached thereto as those prescribe
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equirements; and (vi) to collect in
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249. Arrangement of sorting case.-
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other points to which his enquiries
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38. Is the registration sorter fit
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CONTENTS OF CHAPTER 3 INSPECTORS OF
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CHAPTER 3 INSPECTORS POSTS AND ASSI
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himself thoroughly acquainted so as
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274 “Fixed Beat” system :- In t
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in each case of absence of a perman
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temporary officials while in milita
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300. Inspection of post offices. -
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CONTENTS OF CHAPTER 4 TOWN INSPECTO
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308. Memorandum book - The Town Ins
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315. Enquiries - All cases received
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CONTENTS OF CHAPTER 5 ASSISTANT SUP
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(vi) To initial and date the files
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sections. When not travelling, he s
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subsequent ones. All Circulars shou
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NOTE 1.- The SRM may at his discret
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CONTENTS OF CHAPTER 7 OVERSEERS RUL
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345. Thumb and finger impressions.
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353. Deleted. 354. Extraordinary oc
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RULE CHAPTER 8 CONTENTS OF CHAPTER
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361. Account of charges on goods de
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Hones. Ink powder. Ink pots. Ink st
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369-A. Black Stamp Cancellation Ink
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(b) (c) Indents for articles requir
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Serial No. Register of duplicate ke
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Marathi } Postmaster-General, Mumba
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(e) Every entry in each invoice or
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414. Preparation and use of R.L.O.
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CHAPTER 9 RETURNED LETTER OFFICES G
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(c) A sorting case with compartment
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404. Stamping of articles. - All ar
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clerk must bring the matter at once
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not known to the Returned Letter Of
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18. Santa Cruz Islands 19. Singapor
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NOTE - In the case of sub-offices,
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(iv) all unregistered articles foun
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e printed on the two sides (outside
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(b) Packets and parcels should be d
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(2) The result of the enumeration w
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CHAPTER 10 BREAKS AND ACCIDENTS 440
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449. Report to the Director General
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RULES Advance(s) - Aligarh locks Al
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RULES Procedure to be followed by S
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B Bags - RULES Description of diffe
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Impressions of stamps and seals hol
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C RULES Camp correspondence - Card
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RULES Selection of a post office as
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RULES Powers of Heads of Circles to
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RULES Authority of Head postmasters
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RULES Date-stamp impressions - Chec
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RULES Treatment of foreign news pap
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RULES Deposit - Checking of article
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RULES Memorandum of - in a R.L.O. 4
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RULES Error book - Examination by S
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RULES Particulars to be shown in a
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RULES Supply of - 367 General lette
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RULES Supervision by Superintendent
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RULES Index - Inspection of an offi
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RULES Observations of work of R.M.S
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RULES Maintenance by - of a registe
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RULES Disposal of - of cash certifi
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RULES Duties of Inspectors of post
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RULES Lunatics - Disposal by Heads
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RULES Mail line - Fixing road estab
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RULES Supply of - to Superintendent
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RULES Disposal of monthly list of v
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RULES Entries to be made by Superin
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RULES Powers of Heads of Circles to
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RULES Pension - Control by Heads of
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RULES Postal article(s) - Disposal
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RULES Submission to Inspector by al
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RULES Local - of furniture 376 Of a
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RULES Redirection fee - Red paint -
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RULES Maintenance of separate - for
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RULES Punctuality to be observed in
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RULES Occupation of - by runners 34
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RULES Sealing lanterns - Sealing Wa
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RULES Preparation and supply of dia
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RULES Statements - Prohibition agai
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RULES Method of dispatch of article
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RULES Stock register - Class of art
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RULES Powers of Superintendents in
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RULES Tests - Test letters - Object
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RULES Maintenance by a - of rough m
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RULES Disposal by R.L.O. of foreign
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RULES Supply by Superintendents of
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RULES Withdrawals - Disposal by Hea
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Postal Manual Vol. VIII - India Post

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