Postal Manual Vol. VIII - India Post

less than half the minimum cash balance, the maximum balance should be fixed at Rs. 45+ 45/2 = Rs. 67 ½
say Rs. 70.
141. Cash balance in post offices.- (1) the minimum and maximum cash balances, of all
head, sub and branch offices under his control must be fixed by the Superintendent.
(2) The Senior Superintendent of Post Offices will fix the minimum and maximum cash balance of
the first class Head office.
142. Maximum balance in stamps.- (1) Apart from the authorised maximum cash
balance, every office is required to keep a stock of stamps.
(2) The maximum value of stamps to be kept in stock will be fixed for all offices under his
control by the Superintendent. Stamps up to the maximum fixed may be retained by each office in
addition to its cash balance. The Senior Superintendent will fix the maximum value of stamps to be
kept by the first class Head office.
(3) In fixing the maximum balances for stamps it should be borne in mind that a postmaster
must, under the rules, keep a supply of ordinary stamps for sale to the public “ sufficient for the
probable demands of one week”, and, therefore, the maximum will be equal to one weeks demand
plus the demand for the period between two supplies.
NOTE- The word ‘stamps’ used in this rule includes postage stamps postal stationery and
non-postal stamps.
143. Memo. of authorised balances. – (1) The Superintendent must supply each head and
each sub-office under his control with a memo in form [(pa.14 or Pa.14 (s)] showing
(a) the authorised minimum and maximum cash balances for the office:
(b) the authorised maximum balance for stamps;
(c) the aggregate value of Indian postal orders to be kept in the office (in the case of Head offices
only);
(d) the monthly limit up to which a sub-office may indent for funds direct on its cash office; and
(e) limits of cash to be entrusted to postmen and village Postmen with particulars of authority of
the Head of the Circle, if the limits exceed Rs.600 and Rs.250 respectively.
(2) The Superintendent must supply each branch office authorised by him to keep a cash
balance, with memo in form [Pa.-14(s)] showing:-
(a) the authorised maximum cash balance for the branch office;
(b) the authorised maximum balance for stamps;
(c) the authorised minimum cash balance, in cases in which it is necessary to fix
such a balance; and
(d) limits of cash to be entrusted to postmen and village postmen with particulars
of authority of the Head of the Circle, if the limits exceed Rs.600 and 250 respectively.
Before the memo. is supplied to a branch postmaster, who is unable to read
English, these particulars should be written in manuscript, in the vernacular known to the branch
postmaster, immediately below the printed items in English.
(3) The memo. supplied to a sub-office will shown the arrangements sanctioned for the
custody of the cash safe or safes, and that supplied to a branch office will show the arrangements
sanctioned for the custody of the cash and stamp balances of the office.