Postal Manual Vol. VIII - India Post

NOTE.- The word “stamps” used in this rule includes Postage stamps, Postal stationery and
non-postal stamps.
144. Consolidated memo. of authorised balances.- The Superintendent must supply each
head office with a consolidated memo., in form [Pa.-15(s)] showing the authorised balances in
cash, stamps, and British and Indian postal orders and the limit fixed for direct drawings on cash
offices, for all the sub-offices in account with the head office, and for all the branch offices in
account either with the head office or any of its sub offices. The consolidated memo will also
indicate the limits of cash, to be entrusted to Postmen and Village Postmen with particulars of
authority of the Head of Circle if the limit exceeds Rs.600 and Rs.250 respectively.
(2) He must supply each sub-office having branch offices in account with it with a
consolidated memo. in form [(pa-15(s)] showing the authorised balances in cash stamps and Indian
and British postal orders for the office itself. For the branch office in account with it, the
authorised balances in cash and stamps only should be shown in the memo. as they are not
authorised to hold a stock of postal orders. In the case of a sub-office having no branch office in
account with it a memo. of balances in form [Pa.-15(s)] will be supplied. He must also inform each
cash office the daily and monthly limits of remittance up to which it can supply cash to a suboffice
it has to serve.
(3) Each Inspector will be supplied with a similar memo. showing the authorised
balances etc. for all the sub and branch offices in his sub-division.
(4) Whenever the balances of a sub or branch office are revised, notice must be given
to the inspector and head office. If the office is a sub-office served by a cash office, the notice also
must be sent also to the cash office, and if it is a branch office , also to its account office.
(5) These memos. must show the arrangements referred to in paragraph (3) of rule 143.
143.
NOTE.- The word ‘stamps’ must show the arrangements referred to in paragraph (3) of rule
145. Cash offices.- (1) In order to diminish the risk of highway robbery and to reduce the
weight of mails carried by runners over long distances, the Superintendent must prevent, as far as
possible, the transmission of cash remittances between distant post offices. It is with this object
principally that cash offices are established at the junctions of mail lines and other places which
are conveniently situated with reference to surrounding offices, and the Superintendent is
empowered to convert sub-offices into cash offices wherever such a course seems advisable. In
every case in which this power is exercised, a copy of the orders mentioning the manner in which
funds are to be transmitted between the cash office and each of the offices placed under it, will be
forwarded to the Head of the Circle for information.
(2) The conveyance of cash remittances over unnecessarily long distances may also be
avoided by transferring the surplus funds of one sub-office to another in the neighbourhood, which
requires money. This arrangement can be reduced to a regular system in cases in which the receipts
of a sub-office are invariably or ordinarily in excess of its payments, or when the payments are
invariably or ordinarily in excess of the receipts.
146. Regulation of sub-office funds.- One of the most important duties of the
Superintendent is to exercise vigilant supervision over the arrangements made to provide suboffices
with funds and to relieve them of their surplus collections. He will, therefore, when at the
head office, satisfy himself that sufficient attention is paid to the subject by the postmaster and that
the orders passed by him are duly carried out.