Postal Manual Vol. VIII - India Post

Name of Post
office
or mail office
(arranged as in
the list list of
Post Offices
-Head offices
by Head office,
etc.)
Name of locality or village where the letter-box
is situated
Type of letterbox
Type of lock used
Classification of area Urban/Rural.
Designation of the official clearing the letterbox
area
Days and hour
of clearance
Day and days of clearance
Hour of clearance.
(*1 Clearance)
Distance from office or from last letter-box on
the beat.
Date on which last painted.
Remarks
*(1) The hour of clearance on holidays should be noted in red ink immediately below the entries for week
days
(2)The hour of clearance on Sundays if any, should be noted in red ink in the Remarks column.
(2) With a view of developing correspondence and meeting the convenience of the public,
the Inspector should ascertain and report to the Superintendent in what rural localities (Villages,
factories, tea-gardens, etc)it would be desirable to place letter-boxes. The Inspector should take
every opportunity to make enquiries in this direction.
279.Painting of letter boxes- The Inspector should always carry red paint about with him
when on tour or have it sent to him when necessary, from the store in the head office and have the
letter boxes in rural localities which need painting painted as he comes across them in the course of
his tour, at warning intervals of about a year. For further instructions regarding the painting of
letter boxes see Rule 216.
280.Letter-box locks:- The Inspector should always carry about with him, when on tour,
half a dozen Aligarh locks of the size used for letter-boxes, and make a point of examining the lock
of every letter –box he comes across, replacing the lock by a new one when it is found broken or
out of order. When new locks are supplied to replace unserviceable ones the inspector should at
once send intimation of this to the Superintendent.
281.Stock book:- A stock book(SK-I_ should be retained by the Inspector in accordance
with the Instructions given in para 214 for the guidance of superintendents.
282.Overseers diaries:- The Inspector will receive from overseers of mail lines situated in
his sub-division weekly copies of their diaries(Genl-4) and a summary of work in form (Genl-12)
and the monthly list of money orders verified in form(Genl-6) with the diary for the last week of
the month. The monthly list of the money orders verified by the Overseers will be submitted to the
Superintendent along with the Inspector’s summary in form Inspection while the others will be
carefully scrutinized and such action as may be necessary should be promptly taken the Inspector
and thereafter they should be filed by the inspector.
283.Acquittance rolls for road establishments. – The acquittance rolls (A.C.G.-25) for
payments made by overseers to road establishments will, when they are complete, be sent by the
overseer to the Inspector. The inspector must carefully examine each item and satisfy himself that