Postal Manual Vol. VIII - India Post

CHAPTER 5
ASSISTANT SUPERINTENDENTS AND INSPECTORS,
RAILWAY MAIL SERVICE
320.Duties of Inspectors – Inspectors, R.M.S. are entrusted mainly with the duties of
checking the sorting work done by sections and mail offices and making investigations into
important cases of loss, fraud etc. When attached to the office of Heads of Circles they are
designated as Sorting Inspectors.
When specially employed at Railway Stations to supervise transhipment of mails, control
porters and other Class IV Staff of R.M.S, and to maintain liaison with the Railway officials they
are designated as Platform Inspectors.
320-A Complaints Inspector – An Inspector of RMS attached to a Divisional Office to
assist the Supdt. in the work relating to complaints will be designated as Complaints Inspector. His
duties will be similar to the duties of the Complaints Inspector mentioned in Rule 260-C except
that normally he will not be assigned any inspection work.
320-B Knowledge of Rules – Assistant Superintendents, Sorting Assistant
Superintendents and Inspectors must possess a practical knowledge of R.M.S. work, and be
thoroughly acquainted with the rules in the Posts and Telegraphs Manuals and the Posts and
Telegraphs Guide.
Assistant Superintendents, Sorting Assistant Superintendents and Inspectors are supplied
with a copy of each of the publications noted in Appendex 3 to Posts and Telegraphs Manual,
Volume II, against which the expression ‘Supervising Officer’ or ‘Supervising Officers Posts
Offices and R.M.S.’ appears
321. Sorting Assistant Superintendents attached to Circle Offices – (1) An Assistant
Superintendents, Railway Mail Service, when attached to the office of the Head of the Circle is
designated as Sorting Assistant Superintendent.
(2) The principal duties of the Sorting Assistant Superintendent are to supervise the work
done in the Sorting Branch of the office of the Head of a Circle and to see that the sorting lists of
each sorting section and office in the Circle are kept corrected up to date. They may be deputed to
visit occationally the more important sorting sections and offices in the Circle with a view to
suggest improvements in sorting arrangements, to discuss such arrangements with other Officers to
make enquiries about the detention of mails or to do any other work that may be required of him
by the Head of the Circle.
322. Assistant Superintendents attached to divisional offices – Assistant
Superintendents, R.M.S. are generally required to perform the following duties :-
(i) To conduct investigations and enquiries into cases of loss, fraud or complaints, the more
important cases should be investigated by the Superintendent personally.
(ii) To inspect offices and section in the time-scale assigned to him. Not more than half the
number of offices and sections in the time-scale reserved for inspection by the
Superintendent should be assigned to the Assistant Superintendent, R.M.S.
(iii) To inspect the LSG Sections and Offices where there is no post of Deputy Superintendent
RMS attached to Divisional Office at the discretion of Divisional Superintendent.
(iv) To examine the sorters attached to the Headquarters offices in test sorting examinations.
(v) To examine thoroughly the bag accounts and check the stock of bags of the bag office at
the Headquarters station and to take steps for the clearing of unadjusted accounts and for
replacement of unserviceable bags with serviceable ones.