Postal Manual Vol. VIII - India Post

Note- This duty will be performed by the ASRM only in the mail office where Dv. S.R.M.
is not sanctioned.
(19) To see that proper adjustment of staff is made by the Head Sorter to ensure speedy
clearance of mails, wherever necessary.
(20) To keep personal copies of the Due Mail and Sorting Lists, Classified Lists and
Manuals corrected up- to- date.
(21) To examine set copies as well as personal copies of the Due Mail and Sorting Lists
of sorters and see that these are kept corrected up-to-date.
(22) To examine the contents of some of the important bags opened and closed and
report irregularities noticed therein.
(23) To weigh at least 5 to 10 parcels occasionally to check up the postage.
(24) To examine the mail motor schedule serving the mail office and to see that they are
suitably drawn and correctly adhered to.
(25) To see the adequate man power is arranged by the Head Sorter in proportion to the
receipt of additional mail.
(26) To scrutinize the O.T. orders whenever ordered by the Head Sorter /SRC / IRM and
to verify the O.T. Bills.
(27) To scrutinize the deposit register daily and report to the Superintendent any
detention to mails and the measures taken to clear the mails and restore normal
working.
(28) To submit daily notes to SRM / SSRM.
(29) To see that the hand trucks are regularly greased and that they are kept in good
working order.
(b) In the case of bigger sorting offices, the Assistant Superintendents are assisted by
one or more Inspectors and when they are not specifically assigned to a set of the mail office the
Inspectors will perform all the duties enumerated in (a) above as may be assigned to them by the
SRM / SSRM except item (5), (12), (16), (17), (18), (26) and (27). It will submit his weekly diary
to the SRM / SSRM through the ASRM. In the case of offices where the Assistant
Superintendents and Inspectors are attached to specific sets are the Inspectors will perform all the
duties enumerated in (a) except that only the ASRM will perform the duties enumerated in items
(5), (16), (17) and (18).
(c) In the case of mail offices to which only an Inspector is attached he will perform all
the duties enumerated in (a) above except that he will carry out the inspection of only the time
scales sets of the mail office.
323.Sub-divisional Inspectors - The Inspector of a sub-division is subordinate to the
Superintendent of the division and his headquarters will ordinarily be at the most central station in
the sub-division. The powers of a sub-divisional Inspector are defined in the Posts and Telegraphs
Manual, Volume III. He is required to check sorting work and to see that all rules and orders in
connection with that work are carefully observed by the sorters. He should devote the greater
portion of his time to travelling with sections and visiting sorting mail offices. When travelling
with sections, he should check the contents of all important bags and labelled bundles opened and
closed by them as well as the contents of as many as possible of the labelled bundles which are
passing in transit through them and have not been checked by any other officer. He is responsible
for the contents of all bags and labelled bundles which are checked by him and should initial the
check slips placed in the latter. In checking bags opened and closed, he must see whether labelled
bundles are prepared whenever the number of articles for one place exceeds the prescribed
minimum. He should examine all return-train bags opened and closed during his presence in the
van and see that all articles placed therein have been stamped by the despatching section, a note
being made for the information of the Superintendent, of all articles which have been overcarried
or missent or which have not been impressed with the date-stamp of the despatching and receiving