Postal Manual Vol. VIII - India Post

shown in the memo. of authorised balances (PA-4) and consolidated memo. of authorised balances
(PA-15).
49-A. Fixing percentage of MOs to be verified by I.P.O., T.I., Overseer-Postmen and
Overseer. – The Head of a Circle may take steps to ensure that payment of an adequate percentage
of the number of money orders paid by postmen, village postmen and delivery agents attached to
Post Offices in his jurisdiction is verified monthly by the Inspectors of Post Offices, Town
Inspectors, Overseers and Overseer-postmen in his Circle. An Inspector of Post Offices is required
to verify payment of at least 25 money orders in a month while each of the others is required to
verify payment of 50 money orders per month. Should the Head of a Circle consider the number
prescribed above, as not yielding a percentage considered by him as adequate, he may at his
discretion, fix an percentage of the number of money orders to be verified by a particular official
or class of officials in his jurisdiction. The percentage may be fixed either uniformly for all units
in the Circle, or varying from unit to unit according to the money order traffic, at the discretion of
the Head of the Circle.
50. Payment of money orders by pay order. – The Postmaster-General may authorise
Head Offices and Sub Offices incharge of lower selection grade sub postmasters or above to pay
money orders by pay order provided there is a demand for it.
Copies of his letters sanctioning the introduction or abolition of the pay order system
should, in every case, be sent to the audit office.
51. Sale of Indian Postal Orders. – A Superintendent of Post Offices will fix the
aggregate value of Indian Postal Orders in respect of Head Offices. He will supply a copy of his
authority to the office concerned.
A Head Postmaster may authorise any such Sub-Office in his jurisdiction to keep a stock of
Indian Postal Orders. He will supply a copy of his authority to the office concerned and the
Superintendent.
Every Head or Sub Office in the circle which pays British Postal Orders and that which is
authorised to pay Irish Postal Orders will be supplied by the Head of the Circle on requisition from
the Superintendent concerned with specimens of the respective Postal Orders overprinted
“Specimen”. A reserve stock of such specimen orders is kept in the office of the Head of the
Circle and this stock should be replenished from time to time as may be necessary by requisition
on the Office of the Director General. When a specimen order supplied to a Post Office has been
spoilt, lost or mislaid and a requisition is received by the Head of the Circle for a fresh specimen
order to replace it, the requisition should be complied with. In every case, specimen Postal orders
will be supplied to the offices concerned under intimation to the Superintendent.
52. Payment of out-of-date and defective British or Irish Postal Orders. – (1) The Head
of the Circle may sanction the payment of out-of-date British postal orders and Irish postal orders
(i.e. orders presented for payment more than six months after the last day of the month of issue),
under the conditions laid down in rule 394 of the Posts and Telegraphs Manual, Volume VI,
provided that hardship would result if payment was delayed. In other cases payment may not be
made until a reference has been made by the Head of the Circle to the Controller. Money Order
Department, G.P.O., London, in case of British postal orders, and to the Secretary, Department of
Posts and Telegraphs, Dublin, Ireland, in case of Irish postal orders. Complete particulars of the
orders should be furnished by the Head of the Circle to these offices.
(2) The Head of a Circle may also sanction the payment of defective British or Irish postal
orders in cases other than those enumerated in rule 127 B-1.