Postal Manual Vol. VIII - India Post

sections. When not travelling, he should visit post offices and watch the delivery of mails, with a
view to detecting errors in sorting committed by the R.M.S. He should, from time to time, spend a
day or so in each of the sorting mail offices in the sub-division, checking in the manner prescribed
above, the bags closed by the office and examine the contents of the labelled bundles opened and
closed or passing in transit through it. When travelling, the Inspector should spend the whole of his
time in the mail van. The Inspector should enter in column 5 ( signature of officer visiting the van)
of the head sorter’s daily report the actual time spent in the mail van or mail office. He should be
given one complete day’s rest in the week. He may also be required by the Superintendent to
investigate cases of loss or fraud or to deliver special bags to high officers on tour. Ordinarily, an
Inspector of R.M.S. should spend at least 24 hours per week or 96 to 108 hours per month
(according to the number of working days in the month) in visiting mail offices and sections.
(2)Sub-divisional Inspectors may authorise the return to the stock deport of unserviceable
or surplus articles from mail and record offices inspected by them, and also the transfer of articles
of stock from one office to another, a report being submitted at once to the Superintendent.
(3) All the duties in connection with the examination of bag accounts prescribed in item
(IV) of rule 322 should be performed by Sub-Divisional Inspectors in respect of officers in their
jurisdiction.
(4) Sub-divisional Inspectors should pay frequent visit to the R.M.S. Rest Houses in their
jurisdiction and satisfy themselves that the rest houses are properly maintained.
323/1. Visits to mail offices in course of tours. – When on tour, the Inspector attached to
a Circle or divisional office or to a sub-division should pay unexpected visits to mail offices at
places through which he travels and satisfy himself in a general way that the cash and stamp
balances of the office are correct.
323/2. Inpection of offices and sections – (1) The sub divisional Inspector must inspect
every twelve months at intervals of about six months such offices and sections in his sub division
as are assigned to him by the Head of the Circle.
(2)In carrying out the inspections, the Inspector should be guided by the instructions
contained in rule 243 except that the copy of the remarks in the order book (Ms-8) should be
submitted to the Superintendent instead of to the Head of the Circle. If the copy of the remarks is
returned by the Superintendent with orders for further action or report, the Inspector should after
taking note of the order, send back the copy to the Superintendent for record in his office.
324. Duties in connection with foreign mails – In addition to the duties prescribed in the
preceding rule, the sub-divisional Inspector should occasionally travel with the sections of the subdivision
to which he is attached when they are dealing with outward foreign mails, provided that
this can be done without seriously interfering with his work. If a foreign mail section is included in
the sub-division, he should occasionally travel with it on inward foreign mail days and supervise
the disposal of the mails provided that this does not interfere with his ordinary work.
325. Duties in connection with mail arrangements at junction stations –An Inspector of
a sub-division specially appointed to supervise the work of important sorting offices at junction
stations is required to supervise not only the work of sorting but also the exchange of mails with all
important sections starting from, arriving at, or passing through, the station, and will be held
responsible that satisfactory arrangements are made for the safe custody of mails while in transit
between the mail office and the mail van. This duty is also required of all Inspectors when they
visit mail offices.