Postal Manual Vol. VIII - India Post

By the Amritsar R.L.O.
By the Hyderabad R.L.O.
By the Bangalore R.L.O.
To the New Delhi Foreign Post.
To the Bombay Foreign Post.
To the Madras Foreign Post.
408. Disposal of records. – (1) The records of a R.L.O. which are more than twelve
months old [except those mentioned in the Note 2 below and in paragraph (2) and (3)] will, at the
end of that period, be torn up and sold as waste paper. Copies of the Post Office Guide – Part-I
and II, List of Indian Post Offices, Directories, Civil Lists, and other books of reference will also
be sold when no longer required. The sale proceeds will be credited to Government in the
accounts of the headquarters post office.
NOTE 1.- Obsolete Army Lists should be destroyed and not sold.
NOTE 2.- Registered lists accompanying registered articles redirected to addressees and
undeliverable outward foreign registered letters received through the office of exchange should be
preserved for a period of eight months.
(2) the following records may, with the special permission of the Postmaster-General, be
destroyed after the lapse of three years :-
a) Form of enumeration of articles received in a R.L.O. (R.L.O.-1).
b) Form of enumeration of articles despatched by a R.L.O.(R.L.O.-2).
c) Register of registered articles and articles containing valuable property received
(R.L.O.-3).
d) Register of articles containing valuable property in store (R.L.O.-4).
e) Half-yearly returns (R.L.O.-5).
f) Error book (MS.-2).
g) Postmaster-General’s order book (MS-8).
h) Stock book (SK.-1).
i) Correspondence relating to such matters as the Postmaster-General may decide.
(3) The Bond of secrecy (R.L.O.-17) of an official may not be destroyed so long as he
remains in the service except with the special permission of the Postmaster-General. If the official
has died, resigned, retired or been dismissed, his bond of secrecy will be preserved for three years,
after which it may be destroyed. If the official has absconded, his bond of secrecy will not be
destroyed without the special permission of the Postmaster-General.
RECEIPT OF MAILS
409. Receipt of mails. – (1) The due mail list supplied to a R.L.O. will show the hour of
arrival of each mail, the particulars of the mails that will be received and in what cases the mails
will be accompanied by mail lists.
(2) On receipt of the mails each bag must be carefully examined by the clerk, entrusted
with this duty and he must satisfy himself that the correct umber of bags is received. If a mail list
accompanies the mails it will show the number of due and unusual mails that ought to be received
and the bags actually received should be compared with the entries in the mail list. The mail list
will then be signed and stamped and placed on record by the clerk concerned.
(3) If any portion of the mail received is in any way damaged, or if the condition of any
bag, fastening or seal creates suspicion that it has been tampered with, or if any bag is missing, the