Postal Manual Vol. VIII - India Post

temporary officials while in military
employ.
15. Irregular retention of Class IV
officials beyond the age of 60.
16. Statement showing the Progress in
the conversion of runner lines into
cycle, tonga and Mail Motor lines.
17. Copy of inspection remarks in order
book.
July, October
and January.
Do Do Ist April, July,
October and
January.
Do Do 2 nd April, July,
October and
January.
Superintendent Twice a Immediately
year after
inspection.
18. Village returns. Do Yearly April.
19. Annual Returns.. . Do Do Do
.
(2) Whenever the date for the submission of any of the above returns falls on a Sunday or
Post Office holiday, the returns should be dispatched on the next day.
293. Diaries. – (1) The Inspector must keep a diary, in form Genl.-2 in which he should
briefly describe the day’s work showing clearly not only every post office and mail line visited or
inspected but also the name of every village visited with the name of the post office by which it is
served and the time spent at each office and village. He should record in his diary the action taken
by him in cases which are not of sufficient importance to require a separate report to the
Superintendent, but which should come to his notice. He should also verify payment of certain
percentage, as fixed by the Head of the Circle, of money orders paid by postmen and village
postmen in his jurisdiction but the number should not be less than 25 in a month. The particulars
of the money orders and the result of the verification should be noted in his diary and in the
monthly list of money orders verified (Form Genl.-6) submitted with the monthly summary
(Inspections). The results of the checks carried out in accordance with the provisions of rule 270-
A should also be noted in the diary. Details of inspections should not be given in the diary, but
reference should be made to the copies of remarks ini order books forwarded separately to the
Superintendent.
Note :- The investigation Inspectors attached to the offices of Heads of Circles when proceeding on
tour for the purpose of making enquiries should submit daily to the Head of the Circle concerned a diary in
form (Inspn.1) showing the places visited and the progress made with the investigation entrusted to them.
(2) A copy of the diary for the preceding work should be sent to the Superintendent on the
1 st , 8 th , 16 th an 24 th of each month. The diary sent on the 1 st should be accompanied by a summary
of the Inspector’s work, monthly, list of money orders verified by the Inspector (Genl.-6), and a
copy of the traveling allowance bill for the previous month. The list of money orders verified by
the mail overseer in his jurisdiction in the preceding month should be submitted to the
Superintendent by the Inspector with his diary to be submitted by him on the 8 th of the month.
294. Test. – The Inspector should frequently issue test letters and also apply other tests on
the efficiency and honesty of the branch postmasters and village postmen in his division (see rules
231 to 233). Tests applied by the Inspector on the clearance of letter-boxes should be
communicated to the Superintendent in the summary of Inspector’s work (Inspn. 3) in the
statement provided for the purpose on the reverse of the form. In all other cases, whenever a test is
applied, it should be mentioned by the Inspector, in his diary.
295. Director-General’s circulars. – circulars are ordinarily issued by the Director-
General once a week; but if, in any week, there is no material for a circular, no circular is issued in