ProgressBook v12.0 System Manager Guide - Swoca

Attendance Setup
This chapter describes the importance of proper setup of attendance-related areas in your
GradeBook system for successful attendance totaling and the impact these areas have on the
appropriate display of attendance totals on report cards.
To ensure that GradeBook automatically calculates attendance totals correctly and displays them
appropriately on report cards and interims, it is imperative to properly set up the following named
codes and report card assessments in your GradeBook system at the start of the school year:
• Absence Types Codes
• Absence Totals Codes
• Attendance Days Codes
• School Calendars
• Attendance Assessments on Report Cards
If your district is integrated with a student information system, it is necessary to complete these
tasks at the beginning of the school year to enable attendance to be exported to the student
information system to allow for proper attendance calculation and to enable teachers to enter
attendance for report cards even if report cards are not printed from GradeBook.
Setting up the Absence Types and Totals codes mentioned previously is explained in detail in this
chapter. Setting up Attendance Days codes and School Calendars was covered in detail in
previous sections. See “Add Attendance Day Codes” and “Create School Calendars.”
Once you have set up the attendance-related codes required for the attendance calculations, you
must appropriately set up the attendance assessments, such as Days Absent or Times Tardy, in
the Report Card Builder in order to display the calculated attendance totals on the report cards, if
you want to print primary report cards from GradeBook. These procedures are described in detail
later in this chapter. See “Add Attendance Assessments to Report Cards.”
Attendance-Related Named Codes
GradeBook provides a default list of named codes for you to use that remains in the system
regardless of whether or not your school district is integrated with a student information system.
Once you have set up the lists for the following named codes, they remain in your system from
year to year.
• Absence Types
• Absence Totals Calculations
• Absence Reason
• Attendance Day
• Attendance Note
ProgressBook GradeBook System Manager Guide 109