ProgressBook v12.0 System Manager Guide - Swoca

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Report Cards and Interims grade is configured to use letter grades from the report card, then the YTD grade will display as a point average and letter grade. The YTD calculation is set up in the report card after the system calculations have been defined. This calculation can be used whether Basic Calculations or Advanced Calculations are used in the report card, and whether the grades entered on the report cards are numeric averages or letter grades and will use either the grade book average or the report card grade in the calculation based on the system calculation. For example, as described in “Year to Date Calculation Scenarios,” if the final grade system calculation uses averages from the grade book, then the YTD calculation will also use averages from the grade book. If letter grades are used on the report card and in the Final grade calculation, then the YTD calculation will be based on the point value equivalent for each letter grade, and the average will display in terms of a point average. If Report Card Grade Type is... Year to Date Calculation Scenarios And System Calculation Uses... Then YTD Calculation Uses... In Past Reporting Periods Letter Report card grades Letter grade on report card In Current Reporting Period Letter grade for current average in the grade book Letter Averages Average in grade book Average in grade book Percentage Report card grades Percentage on report card Average in grade book Percentage Averages Average in grade book Average in grade book The following examples illustrate how the YTD grade would be calculated for various scenarios. The scenarios are demonstrating how the YTD grade is calculated if today’s date is in the midst of Q3. Letter Grades on the Report Card and Final Grade Based on Averages from the Grade Book Q1 Q2 Ex1 Sem1 Q3 Q4 Ex2 Sem2 Grade Book Average (At Quarter Grade Entry) Report Card Grade 85.23 B 91.19 A 82.00 B (Ignored since today is in Q3) Grade Book Average (Today) 85.23 92.43 89.43 Calculation of YTD: 85.23+92.43+82.00+89.43 = 349.09/4 = 87.27 YTD Grade 87.27 B Note: In this scenario since the grade is based on averages from the grade book, the current average in the grade book for Q2 (92.43) is being used in the YTD calculation. 148 ProgressBook GradeBook System Manager Guide
Report Cards and Interims Letter Grades on the Report Card and Final Grade Based on Report Card Grades A=4, B=3, C=2, D=1 and F=0 Grade Book Average (At Quarter Grade Entry) Q1 Q2 Ex1 Sem1 Q3 Q4 Ex2 Sem2 85.23 91.19 Report Card Grade B A B B Grade Book Average (Today) 85.23 92.43 89.43 B Calculation of YTD: 3+4+3+3 = 13/4 = 3.25 (Ignored since today is in Q3) YTD Grade 3.25 B Note: In this scenario since the grade is based on report card grades, the current average in the grade book for Q3 (89.43) is being translated into the letter grade for the use in the YTD calculation. Numeric Grades on Report Card and Final Grade Based on Report Card Grades Grade Book Average (At Quarter Grade Entry) Q1 Q2 Ex1 Sem1 Q3 Q4 Ex2 Sem2 85.23 91.19 Report Card Grade 85 91 82 86 Grade Book Average (Today) 85.23 92.43 89.43 Calculation of YTD: 85+91+82+89 = 347/4 = 86.75 (Ignored since today is in Q3) YTD Grade 87 B Note: In this scenario since the grade is based on report card grades, the average saved on the report card for Q2 (91) is being used in the YTD calculation; even though, changes have been made in the teacher’s grade book. Note: Since this calculation can be affected in the first half of the school year, you may choose to wait until the second half of the year to enable it. For example, if a student gets a 95% for Q1 but misses the first assignment in Q2, the YTD calculation is now using 95+0 (or with letter grades 4+0) in its calculation resulting in 47.5% (or with letter grades 2.0) displaying as the YTD grade both in the teacher’s grade book and Classic ParentAccess. Once the YTD calculation has been enabled in the report card, grade books must be recalculated to reflect the YTD average. Upon recalculation, the YTD average displays on the Class Dashboard and Assignment Marks screen when users hover over student names and on the Grade Book Grid, Report Card Entry screen and Averages section of the Student tab on Classic ParentAccess. If you are building traditional report cards, Year To Date Calc displays in the Web site banner. You must assign calculations and possibly assessments depending on the calculation method you selected on the General tab for which you want a cumulative year-to-date average to display in teachers' grade books. If you selected Advanced Calculations, the calculations set up on the System Calcs tab are available on the Year To Date Calc tab. If you selected Basic Calculations, ProgressBook GradeBook System Manager Guide 149
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ProgressBook GradeBook System Manag
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Change Log The following Change Log
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Change Log Product Version Heading
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Table of Contents Change Log i Welc
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Delete Staff ......................
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Delete Report Cards ...............
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Welcome to GradeBook The purpose of
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Welcome to GradeBook Your password
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Initial District Setup This chapter
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Initial District Setup Windows Doma
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Initial District Setup GradeBook Fe
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Initial District Setup • Live Int
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Initial District Setup Reports Tab
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Initial District Setup 1. On the Ad
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Initial District Setup School Named
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Initial District Setup Add Attendan
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Initial District Setup Calendar Lis
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Initial District Setup Edit Calenda
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Initial District Setup Link Schools
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Initial District Setup 3. Right-cli
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Add Directory to GradeBook Initial
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Initial District Setup 7. If you ar
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Modify Audit Log Settings in Window
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Initial District Setup Select the A
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Grading Setup This chapter will exp
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Grading Setup Report Card Entry Dat
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Grading Setup Report Card Grade Exp
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Grading Setup type name, such as LV
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Grading Setup d. Leave the ID colum
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Grading Setup Keep in mind the foll
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Delete Grading Scales Grading Setup
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Maintain Staff Accounts This chapte
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Maintain Staff Accounts Note: Homer
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Maintain Staff Accounts Assign Scho
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Maintain Staff Accounts Update Staf
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Maintain Staff Accounts Edit a Staf
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Maintain Staff Accounts Staff membe
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Maintain Staff Accounts 1. On the A
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Maintain Staff Accounts Grade Book
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Maintain District This chapter desc
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Maintain District Room Search Windo
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Add Students to Homeroom Roster Mai
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Maintain District b. Click Search.
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Maintain District Add a Course Wind
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Note: If you select the Allow Teach
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Maintain District a. You must enter
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e created by the system if you do n
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Maintain District Staff Tab on the
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Maintain District Select Block and
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Note: You can click Select All to s
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Maintain District • Modify staff
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Maintain District Modify the Block
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Maintain District 6. Click the Dele
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Note: The class that displays on th
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Page 121 and 122: Attendance Setup This chapter descr
Page 123 and 124: Attendance Setup Absence Types Code
Page 125 and 126: Note: To ensure that the attendance
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Page 129 and 130: Attendance Setup Note: Use numbers
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Page 133 and 134: Report Cards and Interims This chap
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Page 137 and 138: Report Cards and Interims Calc Mark
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Page 141 and 142: Add Courses to Report Cards Report
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Page 147 and 148: Report Cards and Interims Calc Mark
Page 149 and 150: Report Cards and Interims Items sel
Page 151 and 152: Report Cards and Interims Reporting
Page 153 and 154: Note: Weights for exams and finals
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Page 159: Troubleshooting Tips for System Cal
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Page 173 and 174: General Maintenance This chapter wi
Page 175 and 176: Delete Students Individually Genera
Page 177 and 178: General Maintenance • HR • ID
Page 179 and 180: General Maintenance Grade Levels Sc
Page 181 and 182: Enable ProgressBook Authentication
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Page 185 and 186: Reports A variety of Classic and Re
Page 187 and 188: Reports Once you have generated the
Page 189 and 190: Class Assignment Marks Admin Report
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Reports Student Section Enrollment
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Reports selected Has a Value or Doe
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Appendix A: Report Card/Interim Tem
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Appendix B: Sample Traditional Repo
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Assign Order to Reporting Periods -
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Associate Assessments with Reportin
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Assign Grade Entry Methods to Asses
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Set Up Average Calculation Methods
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Compile Report Card The following m
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Appendix B: Sample Traditional Repo
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Appendix C: Sample Standards-Based
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Assign Grade Levels to Schools - Gr
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Add Courses - Courses Tab 8. Click
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Add Courses - Courses Tab Course Se
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Add Assessments - Assessments Tab 2
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Add Assessments - Assessments Tab A
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Add Assessments - Assessments Tab A
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Add Assessments - Assessments Tab 1
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Add Assessments - Assessments Tab C
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Associate Assessments with Reportin
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Set Up Average Calculation Method -
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Format Templates - Templates Tab Me
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Format Templates - Templates Tab Se
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Preview Report Card Standards-Based
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Preview Report Card Preview Adjuste
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Preview Report Card 5. Click Save.
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Preview Report Card Entering {\tab}
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Associate Assessments with Mapping
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Check Spelling on Report Card Check
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Compile Report Card If the warning
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