ProgressBook v12.0 System Manager Guide - Swoca

Initial District Setup
This chapter describes how to enter your school district and school information in GradeBook, so
the information displays properly on report cards. You can choose to enable any of available
features to suit your district’s and individual school’s needs. In addition, this chapter describes how
to set up and maintain the calendars used by your district as well as the named codes used in the
calendars. Proper calendar setup is important for attendance totaling.
Set Up School District Information
School district information must be set up in your system, so the district, school names and
addresses and principal names display on certain SpecialServices forms and report cards. If you
leave the District Name column empty, the principal's name will not display when printing
standards-based report cards.
If your school district is integrated with a student information system, GradeBook loads data, such
as student accounts, class schedules, staff accounts and attendance records for the entire district
directly from the student information system.
To begin setting up data integration, if applicable, designate the appropriate student information
system with which your district is integrated. Then complete the other steps required to enable
data integration on the Data Integration Setup screen. See “Set Up Data Integration.”
1. On the Administrator Home Page under District Setup, select District.
2. On the District Setup screen in the District Name column, click in the empty field and enter
the district name.
3. In the Superintendent Name field, enter the district superintendent's name.
4. If your school district is integrated with a student information system in the Integration
System list, select the appropriate student information system.
The selection of the appropriate student information system here enables data integration
for the entire district and allows it to be the only option available for the individual schools
on the Data Integration Setup screen.
Note: If you select None in the Integration System list on this screen, the
integration system for each school is automatically set to None on the Data
Integration Setup screen.
Note: In the Integration System column, if None is selected and in Report Card
Builder on the Report Card screen if Live is selected for the Choose the data
integration method, then Beta ParentAccess reads report cards from GradeBook.
However, in Classic ParentAccess, the system reads report cards from the
student information system.
Note: In the Integration System list, if you select a student information system
other than SMS or DASL (StudentInformation), then on the Administrator Home
Page in the Tools section, under Miscellaneous, the Integration Settings link
ProgressBook GradeBook System Manager Guide 5