ProgressBook v12.0 System Manager Guide - Swoca

Maintain Staff Accounts
Help a Teacher
Users with master, school administrator and school support privileges can access any teacher’s
grade book to help them as needed. When you help a teacher in this manner, you cannot do
certain tasks for the teacher because they are associated with the login that created them. For
example, do not group classes together, edit the class list or create assignment types for the
teacher because these will be associated with your account and not the teacher’s account.
You can assist a teacher with running Report Builder reports from the Teacher Home Page and
Class Dashboard. The Run as list includes the user helping the teacher as well as the user being
helped. On the Teacher Home Page, the default option in the list is the current user. On the Class
Dashboard, the default option in the list is the primary teacher of the class. If there is no primary
teacher for the class, the first additional teacher displays in the list. Once you have selected the
teacher to help in the Run as list, the reports to which the teacher has access display in the list of
reports.
1. On the Administrator Home Page under Annual Setup, click Staff.
2. On the Staff screen, search for the teacher whom you want to help.
a. In the School list, select the appropriate school, and then click Go.
A list of all the staff members in the entire school displays if you do not enter any
information in the Staff ID, Last Name or User ID fields.
b. To narrow the search results, perform any of the following optional steps:
• In the Staff ID field, type the teacher's identification number.
• In the Last Name field, type the full or partial last name of the teacher for whom
you are searching.
• In the User ID field, type the teacher’s GradeBook user ID.
A list of staff members displays matching the search criteria entered.
3. In the Help column, click the check box of the staff member you want to help.
Note: It is not recommended to help more than one teacher at a time. If you do,
you will be in both of the teachers’ grade books simultaneously. Make sure to exit
the current teacher’s grade book before helping another teacher. If you forget the
teacher you are helping, log out of GradeBook and log back in.
Help Column on the Staff Screen
4. Click Save.
5. At the top of the screen, click the Grade Book link.
The teacher’s classes display on the Teacher Home Page.
64 ProgressBook GradeBook System Manager Guide