ProgressBook v12.0 System Manager Guide - Swoca

Initial District Setup
student information system. School calendars may be imported through integration with the
student information system; however, ongoing maintenance must still be done in GradeBook
throughout the school year.
Once the calendar has been created Saturday and Sunday are considered off days. If your school
district or school building meets on Saturday or Sunday, you must edit the calendar to reflect that
change.
1. On the Administrator Home Page under Annual Setup, click School Calendars.
2. On the Calendar List screen in the Description column, type the name of new calendar in
the blank cell.
3. In the Cal# column, type a number.
Note: If your school district is integrated with certain student information systems,
this number may already be entered.
4. In the Total Days column, type the number of days that school meets during the year.
Note: This number of days is used in the Days Possible and Days Present
calculations that can be selected on the Absence Totals screen.
5. In the Instructional Cycle list, select the appropriate instructional cycle.
Note: The instructional cycles created on the Named Codes screen displays in
this list.
6. In the Cycle Type list, select the appropriate cycle type option:
• Mon-Fri – Use this when the instructional cycle is five days and Mondays are always
the start of the cycle. This is the default option.
• Rotating – The cycle is applied consecutively throughout the calendar.
Note: The codes set up on the Attendance Day Codes screen display in this list.
7. In the Attendance Days list, select the appropriate attendance days named codes.
8. In the Start Month list, select the month that school begins.
9. In the Start Day list, select the day that school begins.
10. In the School Year list, select the year the calendar represents.
11. Click Save.
12. Proceed to edit the calendar to complete the calendar setup.
20 ProgressBook GradeBook System Manager Guide