ProgressBook v12.0 System Manager Guide - Swoca

Attendance Setup
Delete Individual Named Codes from List
You should only delete individual codes from a named codes list in GradeBook if your school
district is not integrated with a student information system. Depending on the student information
system in which your school district may be integrated, the named codes may be imported into
GradeBook from that system. You should make any necessary changes to named codes in the
student information system.
1. On the Administrator Home Page under the Named Codes section, select the appropriate
named code.
2. On the Named Code screen in the Name list, select the appropriate named codes list.
3. In the Delete column, click the check box next to the code(s) you want to remove from the
list.
4. Click Save.
Note: You cannot delete the named codes lists discussed in this chapter if a code
in one of the lists has been assigned to a student. For example, if a student has
been marked Tardy, which is a code in the Absence Types named codes list, the
Absence Types named codes list cannot be deleted.
Add Attendance Assessments to Report Cards
Once you have set up all of the attendance codes and defined the calculations, the final step is to
set up the report cards. If you are creating primary report cards to print out of GradeBook and want
attendance totals to display on the report card, you must create an attendance assessment for
each type of attendance record that you use. These attendance assessments must be included
in one of the courses that display on the report card. You can either create a separate course that
includes only attendance assessments or you can include the attendance assessments in an
existing course. You must create the attendance assessments in the Report Card Builder to
ensure that they display appropriately on the report card whether or not your school district is
integrated with a student information system.
This procedure only provides information specific to setting up attendance assessments. For
complete details on setting up report cards in GradeBook, see “Report Cards and Interims.”
1. On the Administrators Home Page under Grading Setup, select Report Card Builder.
2. On the Report Cards screen, select the report card in which you want to set up
attendance assessments.
If you are creating traditional report cards, proceed to step 4.
3. If you are creating standards-based report cards, on the Assessments tab in the Course
list, select the course name for which you want to enter attendance assessments.
4. In the Assessment column, type Days Absent or whatever text your district wishes to use
as labels on the report card for attendance.
5. In the Seq# column, type a number that represents the order in which the assessment
displays on the printed report card and Report Card Entry screen.
116 ProgressBook GradeBook System Manager Guide