ProgressBook v12.0 System Manager Guide - Swoca

Note: To ensure that the attendance calculations are correct for each building,
make sure you are working with the code list that is associated with the school
being set up. See “Associate Named Codes Lists with Schools.”
Attendance Setup
The absence type codes selected display in the Included Codes column on the Absence
Totals screen.
9. To continue selecting calculations used in attendance totaling, repeat step 3 through
step 8.
Add Absence Reason Codes
Absence reason codes represent the reasons for student absences. These codes display on the
Absence Queue, Attendance by Student List and Update Absence Info screens for attendance
staff to reconcile absence records.
1. On the Administrator Home Page under the Named Codes section, click Absence
Reason.
2. On the Absence Reason screen in the Name list, select the appropriate named codes list.
3. In the Code column, type the new code.
4. In the Description column, type the code’s description.
5. Click Save.
6. To continue adding codes, perform step 3 through step 5.
Absence Reason Codes on the Absence Reason Screen
Attendance Day Codes
Attendance Days codes were covered in detail in the Initial District Setup chapter when setting up
the school calendars. See “Add Attendance Day Codes.” These codes represent the types of
days that school is in session. Each day type, such as full day, half day or holiday, is assigned a
value. In addition to using the Attendance Day Codes to set up the calendars, the value of the type
of each day is used in calculating attendance totals. For example, if a student is marked absent
on a day that is designated on the school calendar as a Half Day, the attendance calculation would
use the multiplier defined on the Attendance Day Codes screen.
ProgressBook GradeBook System Manager Guide 113