1.5 - About University

Keeping the meeting on track:❑ Get clear closure by summarizing decisions when ending discussion on an agenda item; confirm action plans,responsibilities, and timelines that have been agreed to. [☛ 10.10 Closure]❑ Check periodically to ensure that you are on schedule.❑ Keep tight time limits for discussions, and let participants know how long each topic is expected to take (e.g., havetimes on the agenda, announce how much time is left on a given topic area).❑ Keep a flip chart titled Parking Lot, and park issues that you don’t have time to handle. (Get agreement withmeeting participants as to how and when Parking Lot issues will be handled.) [☛ 10.9 Visible Information]H OW TO USE THIS LEADERSHIP TOOL“Just as the driver of a car has two tasks, to follow his route and to manage his vehicle, so the chairperson’s jobcan be divided into two corresponding tasks, dealing with the agenda items and dealing with the people.”—Antony Jay, “HOW TO RUN A MEETING”Think of one or two specific meetings that you currently lead or anticipate leading in the nearfuture. Use the space provided here to plan and tailor your accountabilities and duties as chairperson.WEB WORKSHEET[☛ 13.3 Accountability]Your unique accountabilities as chairperson(what you will hold yourself accountable for achieving as the meeting chairperson)SECTION 11 TOOLS FOR LEADING MEETINGS 351