1.5 - About University

❑❑❑Avoid writing minutes for the purpose of informing those who were not at the meeting. Doing so is not only anonerous task, it also encourages people not to attend meetings. In addition, it results in long-winded minutes thatpeople won’t read.Be open to amending the minutes if meeting participants argue that something different was agreed upon; however,do not revise them for a minority view. Amendments are best handled by preventative actions: summarizing thedecisions and actions during the meeting, and visibly recording the minutes using a common medium such as a flipchart or whiteboard.Write the minutes soon after the meeting and distribute them promptly (within a day or two).H OW TO USE THIS LEADERSHIP TOOL“Once approved at the next meeting, the minutes become a record that can help resolve differing interpretationsand remind the leader and others of commitments made.”—M.M. Milstein, TOWARD MORE EFFECTIVE MEETINGSAdapt this worksheet to suit your workgroup or team, then practice the discipline of keepingsuccinct and accurate meeting minutes.WEB WORKSHEETM EETING MINUTES WORKSHEETWorkgroup/teamMeeting purposeMeeting date _____________________Chairperson _____________________Meeting participantsStart/finish times__________________________________________RecorderFacilitator__________________________________________Location_____________________360 SECTION 11 TOOLS FOR LEADING MEETINGS