1.5 - About University

❑❑❑Consider placing agenda items of high interest to the group near the end of the agenda. Then the group may bekeen to work its way through the agenda quickly. At any rate, they’ll get some useful work completed while energylevels are high. When they finally do reach these high-interest agenda items, energy levels will be reinvigorated.The chairperson is responsible for distributing the agenda well in advance of the meeting, in order to allow meetingparticipants time to prepare.Title the predistributed the agenda the Proposed Agenda, then finalize the agenda with the group at the beginningof the meeting.H OW TO USE THIS LEADERSHIP TOOL“The usual mistake is to make the agenda unnecessarily brief and vague. For example, the phrase ‘developmentbudget’ doesn’t communicate much, whereas the longer explanation ‘to discuss the proposal for reduction of the[next year’s] development budget now that the introduction of our new product has been postponed,’ guidesmembers to form views or even look up facts and figures in advance.”—Antony Jay, “HOW TO RUN A MEETING”Here is a suggested format for writing meeting agendas. Adapt this to suit your specific meetingrequirements, then practice the discipline needed to ensure that your meeting agendas areplanned and organized well, and directed toward clearly defined, agreed-upon, and meaningfulbusiness results.WEB WORKSHEETM EETING AGENDA FORMATWorkgroup/teamMeeting purposeMeeting date _____________________Chairperson _____________________People requiredStart/finish times__________________________________________RecorderFacilitator__________________________________________Location_____________________Other roles and person’s name:__________________________________________354 SECTION 11 TOOLS FOR LEADING MEETINGS