Student Services Program Review-Spring 2010 - Shasta College

6. EquipmentEOPS/CARE follows the Shasta College policy for replacement of technologyequipment. Other equipment is purchased as needed and with the approval ofAdministration. EOPS Title 5 prohibits the purchase of furniture or large equipmentunless it is approved by the Chancellor’s Office.7. Budget Information, Requests, Action PlansThe EOPS budget is based each program year on the average number ofparticipants during the prior three years. The Shasta College EOPS budget hasbeen growing steadily as the program increases the number of participants. UntilFall 2009, the budget has been adequate to the needs of the program at whichtime changes were made to program requirements to manage employee workloadmore efficiently. The categorical cuts of 2009-2010 have required shared positionsin the Director and Senior Staff Secretary, but as previously mentioned, it alsoaugmented the direct services positions with a part-time instructionalparaprofessional.A general reconsideration of the services and priorities of the program is essentialin this time of restricted funding. For example, access to affordable textbooks isbeing offered through an enlarged lending library service to balance the reductionin the amount of book vouchers.Depending on the number of students and staffing patterns, the EOPS budgetshould remain stable throughout the program year. Some transfers do occur dueto personnel changes or the number of participants who request a particularservice. Budget transfers in the EOPS budget are exceptions and generally takeplace toward the end of the program year to balance line items.The Shasta College budget cycle begins in February of each year with allotmentfor staff salaries and benefits. The remainder of the budget for services, studentaid, and office support are then set based on the previous year’s EOPS allocation.Consideration for the required college match contributes to the amount EOPS willrequest in allocation.Once EOPS program allocations are confirmed from the Chancellor’s Office,usually in July or August of each year, the Director, in consultation with programstaff and the Vice President of Student Services, looks at a number of factors inconsidering where to allocate funds. Factors include services to students,numbers of students, change in the allocation, and staffing needs. Table 6illustrates the expenditures for direct aid to students each year and providesparameters for anticipating future enrollment numbers and level of aid.Table 6: Average Expenditure per Student# Students Direct Aid Amt./Student % Budget2008-2009 1,225 $583,362 $476 44.00%2007-2008 1,234 $625,741 $507 45.60%2006-2007 1,243 $573,399 $461 50.00%- 248 -