Student Services Program Review-Spring 2010 - Shasta College

enefit from additional program partners; specifically in the private sector andefforts are underway to carry out that goal.4. Facility Use/AvailabilityGEAR UP office staff maintains an 8 a.m.-5 p.m. schedule. Staff housed at highschool sites maintain the hours of the school schedule. Additional evening hoursare performed as needed to provide services for parents/families. Weekend staffcommitments are also required for certain events, such as college visits. Facilityuse is sufficient for the work/services required.5. Faculty and Classified StaffingThis section is not relevant for the GEAR UP/TRiO department. However, tablesdetailing the staffing structure of each program are available in Section II of thisreview.6. EquipmentGEAR UP follows the Shasta College policy for replacement of technologyequipment. Other equipment is purchased as needed and with the approval ofAdministration.7. Budget Information, Requests, Action PlansThe GEAR UP Partnership Program receives $1.18 million per year for six years.These funds require a one-to-one financial match from non-federal sources (cashor in-kind). When the projects were written, the specified budgets were adequateto carry out stated goals and objectives. However, due to a variety of reasons,GEAR UP is carrying a significant balance from previous years. This is helpful fordelivering services; however, it also could jeopardize our compliance status withthe US Department of Education who watches closely to ensure that expendituresare allocated as specified in our program plans. As specified by GEAR UPregulations, carry forward that still remains after the sixth and final year of theproject (2011-2010) can be used to fund an additional year if the expenses arewarranted. Kate Mahar is working closely with our program officer to secure aseventh year.The federal program budgets for GEAR UP require significant revision after it is setby Shasta College. There are two reasons for this. The first is that Shasta Collegerequires that budgets be submitted before we receive our official budget notificationnotice from the USDOE indicating our budget allocation for the following year. Inaddition, the federal grant cycle (September 1-August 31) is different than the statebudget cycle (July 1-June 30). Consequently, there will always be a significantportion of our budget remaining on June 30 th that must be immediately carriedforward to the next state budget year. The Business Office is well aware of thesebudget considerations and works with program staff to ensure that budgetbalances are monitored and adjusted as needed.- 293 -