2003 IMTA Proceedings - International Military Testing Association

STREAMLINING OF THE NAVY ENLISTED
ADVANCEMENT NOTIFICATION SYSTEM
LCDR Tony Oropeza
Navy Advancement Planner OPNAV N132C4
Jim Hawthorne
PNCS Jim Seilhymer
Darlene Barrow
Joanne Balog
Navy Enlisted Advancement System, Pensacola, FL, USA
In February 2002, the major stakeholders of the Navy Enlisted Advancement System
(NEAS) convened with the goal of streamlining the Navy Enlisted Advancement Notification
(NEAN) process. Numerous ideas were shared and discussed among the stakeholders. In turn,
initiatives were delegated for action to various stakeholders. Many of the initiatives assigned to
the Naval Education and Training Professional Development and Technology Center
(NETPDTC) will be presented. These initiatives are:
• Auto-Ordering Exams and Bar-Coded Answer Sheets
• Rapid Advancement Planning Estimation Algorithm
• Accelerated NEAS Processing
• Internet Posting of Examination Results
Through the implementation of these and other initiatives, a significant reduction in the
notification process has been accomplished.
Prior to streamlining the notification process, the time period from exam day to publication
was 11 to 13 weeks. The target time period after streamlining was reduced to 5 weeks. Initially,
several constraints were implemented so there would be no negative impact on the Sailors, no
sacrifice to the quality of the exam, and no increase in the workload of the Fleet. The outcome
would result in improvements in quality of life, learning, retention, and a reduction in the
workload of the Fleet. Additional conferences were held in June 2002 and January 2003 for the
NEAS stakeholders to meet and discuss their progress and to further improve the plan of action.
Auto-Ordering Exams and Bar-Coded Answer Sheets
At the NEAN conference in February 2002, it was decided commands should have the ability
to order exams for candidates via the web, based on time in rate (TIR) eligibility according to the
Enlisted Master File. In turn, exams and bar-coded answer sheets would be printed and mailed
to commands (testing sites), determined by the TIR eligibility lists.
Providing a website where commands can review, change, delete, or add candidates has
several advantages. There has been a reduction in workload on testing officers. Testing officers
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45 th Annual Conference of the International Military Testing Association
Pensacola, Florida, 3-6 November 2003