Adopted Budget FY 2018-2019

General Fund
City Secretary
www.mcallen.net/departments/secretary
Mission
Statement:
To fulfill Charter and
State requirements
including serving as
Custodian of City's
Official Records,
engrossing all
ordinances, Chief
Election Officer and to
serve as a resource of
information for the
public in the most cost
effective and efficient
manner while
maintaining a high
regard for integrity,
neutrality and
impartiality.
Contact Us:
Perla Lara
City Secretary
1300 Houston Avenue
McAllen, TX 78501
(956) 681-1020
Department Summary
Actual Adj. Budget Estimated Budget
Expenditure Detail: 16-17 17-18 17-18 18-19
Personnel Services
Salaries and Wages $ 361,474 $ 368,247 $ 363,687 $ 364,647
Employee Benefits 92,325 97,445 97,445 100,147
Supplies 4,485 4,500 4,500 4,500
Other Services and Charges 21,817 20,666 20,666 20,666
Maintenance 19,278 20,780 20,578 22,658
Operations Subtotal 499,379 511,638 506,876 512,618
Capital Outlay - 5,060 - -
Total Expenditures $ 499,379 $ 516,698 $ 506,876 $ 512,618
PERSONNEL
Exempt 2 2 2 2
Non-Exempt 6 7 7 7
Part-Time - - - -
Total Positions Authorized 8 9 9 9
1.) Conduct 2019 General City Election and increase voter awareness.
2.) Continue conducting record retention trainings for all the new liaisons.
3.) Continue with open records trainings.
4.) Continue Agenda Management Training.
MAJOR FY 18-19 GOALS
Description:
The City Secretary's
Office operations
provides for efficiency
in carrying out an array
of tasks. Standard
operations include
processing Public
Information Requests,
applications for
Alcoholic Beverage
Permits, Parades and
Processions, Mass
Gatherings, preparation
of agenda packets,
meeting preparation,
coordination of
ceremonial events,
ensuring compliance
with State and Federal
Law relating to meeting
deadlines for posting
and publication of
notice requirements
and conduct of
elections.
Performance Measures
Inputs:
Actual Goal Estimated Goal
FY 16-17 FY 17-18 FY 17-18 FY 18-19
Full time employees 9 9 9 9
Department expenditures $ 499,379 $ 516,698 $ 506,876 $ 512,618
Outputs:
Minutes prepared 65 65 60 60
Ordinances published, codified, scanned
and indexed
85 80 91 90
Resolutions processed 65 60 87 90
City commission meetings attended including
workshops and special meetings 65 60 58 60
Electronic agendas packaged 54 65 54 65
Public notices posted per month 6 60 60 60
Permits issued (mass gathering, parade,
TABC, itinerant vendors) 115 85 115 100
Requests for information received/processed 2,553 3,600 2,553 2,500
Effectiveness Measures:
Council satisfaction on minutes 100% 100% 100% 100%
Customer satisfaction 100% 100% 100% 100%
% information requests satisfied 100% 100% 100% 100%
Minutes prepared within 2-weeks (where the
measurement unit is a set)
4 4 4 4
Ordinances processed within 2-weeks 4 4 4 4
Department expenditures per capital $ 3.49 $ 3.56 $ 3.49 $ 3.47
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